killexams.com is the reliable system that provides CRCM free pdf download along with 100% success ensure. You should practice CRCM queries for just a single day at minimum to attain properly in the examination. Your real trip to success within CRCM exam, actually begins with killexams.com test prep is the particular valid, updated plus verified.
CRCM Certified Regulatory Compliance Manager information source | http://babelouedstory.com/
CRCM information source - Certified Regulatory Compliance Manager Updated: 2024
A compliance manager's responsibilities generally include direct compliance risk program management and/or validation of compliance risk control effectiveness. The execution of operational business processes incorporating compliance risk controls is not a function or duty generally performed by a compliance manager as a normal and customary job responsibility and thus does not qualify towards meeting the experience requirement.
To satisfy the Professional Experience requirement, primary responsibility for the full range of compliance risk functions is required. Compliance risk functions include, but are not limited to:
Performing compliance risk assessments, audits or examinations, or Developing, implementing, and/or managing all aspects of a compliance risk management program to ensure compliance with U.S. federal laws and regulations.
These jobs are typically found within corporate compliance, legal, audit departments (internal or external), Regulatory Agencies, or dedicated compliance practices within consulting firms. Job responsibilities must be primarily focused on compliance risk management:
Program design, implementation and oversight, Consultation as a subject-matter expert, Administration, enforcement or audit of compliance-related policies, procedures and processes to manage compliance risk, and/or Examination of a bank's compliance program.
Task 1: Act as a compliance subject matter expert on projects and committees.
Task 2: Evaluate development of, or changes to, products, services, processes, and systems to determine compliance risk and impacts and ensure policies remain compliant.
Task 3: Provide compliance support to internal and external parties (e.g., answer questions, review marketing and external communications, conduct research and analysis).
Task 4: Review and/or provide compliance training to applicable parties.
Task 5: Participate in conducting due diligence for vendors.
Task 6: Design and maintain a comprehensive compliance risk assessment program to identify and mitigate risk within the organizations risk appetite.
Task 7: Conduct compliance risk assessments in accordance with the risk assessment program to evaluate relevant information (e.g., inherent risk, control environment, residual risk, potential for consumer harm) and communicate results to applicable parties.
The following knowledge is required to perform the tasks within Domain 1:
• Banks products, services, processes, and operations
• Employee roles and responsibilities
• Compliance risk assessment results
• Regulatory change environment
• Compliance monitoring results
• Compliance audit/exam findings
• Compliance management policy (CMP)
• Volume and severity of known compliance incidents, breakdowns, and/or customer complaints
Domain 4: Regulatory Change Management (15%)
Task 1: Monitor and evaluate applicable regulatory agency notifications for new compliance regulations or changes to existing regulations to assess potential regulatory impacts and remediation needs.
Task 2: Assess new, revised, or proposed regulatory changes for compliance impacts, communicate to the appropriate parties, and develop action plans as needed.
Task 3: Assess regulatory guidance and compliance enforcement actions to determine if remediation is required to address potential compliance impacts.
Task 4: Report on the status of regulatory changes and implementation to appropriate parties.
Task 5: Monitor and validate action plans for confirmed regulatory impacts to ensure timely adherence to the mandatory compliance date.
The following knowledge is required to perform the tasks within Domain 4:
• All applicable laws, regulations, and guidance.
Other essential CRCM knowledge:
• Banks products, services, processes, market area, and operations
• Key stakeholders
• Timeline and extent of impact to business units
• Planned changes to critical systems
• New or revised compliance policies, procedures, controls, and training
• Changes to banks products, services, processes, market area, and operations
• Penalties and potential restitution for non-compliance
• Scope of impacts
Domain 5: Regulator and Auditor Compliance Management (11%)
Task 1: Prepare and review requested audit/exam materials to ensure timely and accurate fulfillment and self-identify potential areas of concern.
Task 2: Participate in audit/exam meetings to provide business overviews, address questions, discuss findings, or provide updates to appropriate parties.
Task 3: Review and draft responses to audit/exam results and ensure action plans are developed and communicated to appropriate parties.
Task 4: Report on action plan status to appropriate levels of management and auditors/examiners.
Task 5: Coordinate and submit ongoing regulatory reports to auditors/examiners.
The following knowledge is required to perform the tasks within Domain 5:
• All applicable laws, regulations, and guidance.
Other essential CRCM knowledge:
• Banks products, services, processes, market area, and operations
• Key stakeholders
• Compliance policies, procedures, and controls
• Critical systems and usage by the business units
killexams.com proud of our reputation of helping people pass the CRCM test in their very first attempts. Our success rates in the past two years have been absolutely impressive, thanks to our happy customers who are now able to boost their career in the fast lane. killexams.com is the number one choice among IT professionals, especially the ones who are looking to climb up the hierarchy levels faster in their respective organizations.
Banking
CRCM
Certified Regulatory Compliance Manager
https://killexams.com/pass4sure/exam-detail/CRCM Question: 445
An individual comes into the bank and makes a $6,000 cash deposit into a checking
account. At the same time, the individual buys a $7,000 cashiers check with cash.
According to the Bank Secrecy Act, what is the bank is required to do?
A. File a SAR for $13,000
B. File a CTR for the $6,000 cash deposit
C. Aggregate the transactions and retain information about the purchase of the cashiers
check
D. Obtain the recordkeeping information for the purchase of the cashiers check and
complete a CTR for the total cash-in transaction of $13,000 Answer: D Question: 446
Which of the following is NOT considered an acceptable form of identification for an
individual when completing a CTR?
A. U.S. passport
B. Long-term deposit account relationship
C. State-issued photo identification (e.g., drivers license)
D. Photo identification card issued by a local government agency Answer: B Question: 447
Which of the following customers may be exempted under Phase II of the Bank Secrecy
Act?
A. Government agencies
B. Correspondent banks
C. Payroll customers
D. Businesses whose stocks are traded on a national stock exchange Answer: C Question: 448
In which of the following circumstances is it LEAST appropriate for a bank to file a SAR
regarding Internet activity?
A. Bank determines that one of its customers is the victim of identity theft
156
B. Bank becomes aware of identity theft of its domain name (i.e., another entity selects a
name similar to the banks in order to confuse customers and obtain confidential financial
information)
C. Bank discovers that someone has hacked into its data system in order to obtain
confidential customer data
D. Bank determines through its transaction-monitoring program that a customer is
making electronic transfers between his own checking and savings accounts that are just
below the $10,000 reporting level Answer: D Question: 449
When completing and filing a SAR, what is the bank NOT required to do?
A. Submit a copy of the supporting documentation with the SAR
B. Submit the SAR within 30 days of the initial detection of facts
C. Report the SAR information to the banks board of directors
D. Maintain a copy of the SAR and supporting documentation for 5 years Answer: A Question: 450
What should a banks Bank Secrecy Act compliance program include?
A. All lobby notice requirements
B. The one-year record retention requirements
C. Designation of individuals responsible for day-to-day compliance
D. A list of types of loans covered by the Act Answer: C Question: 451
A routine review of account records reveals that suspicious activity involving foreign
currency has occurred in the account of one of the banks directors. Which of the
following actions should be taken FIRST?
A. A SAR should be filed.
B. The banks board of directors should discuss the account activity without the affected
director being present.
157
C. The banks president should meet with the affected director to discuss the account
activity.
D. The bank should file a CTR, checking the box that indicates the report is for
suspicious activity. Answer: A Question: 452
A compliance officer is constructing a review of a transaction in which M, a deposit
account customer, used cash to purchase travelers checks in an amount of $4,000. The
compliance officer must determine compliance with financial recordkeeping and
currency reporting regulations. Which of the following pieces of information must be part
of the banks records for this transaction?
A. Ms date of birth
B. Ms deposit account number
C. The serial numbers of the travelers checks purchased
D. The name of the branch where the transaction occurred Answer: C Question: 453
When all the required information is NOT provided by a person purchasing a cashiers
check with $8,000 in currency, what should the bank do?
A. Refuse the transaction
B. Complete the transaction and record available information
C. Complete the transaction and file a SAR
D. Complete the transaction and insist that the customer return with the required
information Answer: A Question: 454
Which of the following is MOST effective in strengthening an anti-money laundering
program involving cash transactions?
A. Review all deposits of $25,000 or more
B. Complete CTR worksheets on all cash transactions of $5,000 or more
C. Complete SAR worksheets on all cash transactions of $5,000 or more
D. Monitor cash transactions of less than $10,000 for suspicious patterns
158 Answer: D Question: 455
For which of the following is a bank most likely to be in danger of receiving a cease and
desist order?
A. Repetition in a BSA examination of a noncritical deficiency reported in a previous
BSA examination
B. Failure to document AML training to its part-time clerical employees
C. A 2 percent error rate on the banks CTRs
D. Failure to file suspicious activity reports Answer: D Question: 456
Which of the following countries are currently subject to the Office of Foreign Assets
Control Regulations?
A. North Korea
B. Jordan
C. Bahrain
D. Russia Answer: A Question: 457
What should a bank do when it receives a request from a customer to transfer funds to an
individual in Iraq?
A. Conduct the transfer as requested
B. Conduct the transfer if the individual and the financial institution are not on the SDN
list
C. Block the transfer
D. Conduct the transfer and then notify OFAC immediately Answer: B Question: 458
159
ACME Bank is a $600 million institution with 15 branches within three counties.
Because of its proximity to Mexico, the bank has many foreign national customers and
makes many foreign wire transfers for its customers. Currently the banks branch
managers print the OFAC list of SDNs and place them in strategic places in each branch.
The wire transfer department keeps its own copy of the list. The compliance officer has
implemented an annual auditing program to check the banks compliance with OFAC
regulations. The findings of this audit are provided to the banks board of directors
annually. The banks regulatory agency has indicated to management that the bank has a
high risk for BSA/AML/OFAC compliance. Of the following actions, which would be
the most effective to strengthen the banks OFAC compliance?
A. Conduct compliance audits twice a year
B. Purchase and implement interdiction software for the wire transfer area
C. As an internal control procedure, require the BSA officer to check the
OFAC Web site daily for any changes to the SDN list
D. Routinely provide account transaction information to federal security agencies so
suspicious patterns can be detected Answer: B Question: 459
State National Bank is a $250 million community bank. It makes a variety of consumer
and commercial loans, regularly transmits funds via wire transfers for its customers, and
issues commercial and stand-by letters of credit. Which of the following transactions can
State National make without checking the OFAC SDN list and without incurring
liability?
A. Send a wire transfer via its correspondent bank in New York for a commercial
customer.
B. Sell a cashiers check payable to a third party.
C. Cash an on-us check over-the-counter for a noncustomer.
D. None. The bank can be liable for all. Answer: D Question: 460
FA presents cash to the bank and seeks to wire it to his spouse, RA, in CubA. The OFAC
list identifies RA as a specially designated national. Under OFAC Regulations, what
should the bank do?
A. Block the transfer
B. Conduct the transfer as requested and take no further action
160
C. Conduct the transfer as requested and notify OFAC immediately
D. Conduct the transfer only if the bank determines that Cuba is not a blocked country Answer: A Question: 461
Your institution has identified a transaction by an existing depositor that should be
blocked under OFAC requirements. The branch manager contacts you for specific
instructions. Before reporting the transaction to OFAC, what should the bank do?
A. Reject the transaction
B. Process the transaction
C. Close the customers account
D. Place the funds in an interest-bearing account Answer: A Question: 462
Your banks president comes back from an industry conference and tells the compliance
officer that she attended a presentation about OFAC. She heard the bank could be fined
for not adhering to OFAC requirements. Thus, she has directed that every bank
transaction be reviewed for OFAC compliance. What is the most appropriate statement
the compliance officer could make to the bank president?
A. The bank is already in compliance because OFAC checks are performed on all new
depositors
B. The bank has assessed its OFAC risk and has implemented risk-based OFAC
procedures
C. OFAC does not apply because the bank does not conduct business in foreign countries
or with foreign nationals
D. Banks are usually not fined for OFAC violations unless they conduct transactions with
SDNs or blocked countries Answer: B Question: 463
The BSA officer has just been notified by the chief operations officer that, due to a glitch
in the banks OFAC interdiction software, wires have been regularly transmitted to a
bank on the SDN list. Based on the OFAC Enforcement Guidance, what should the BSA
Officer do FIRST to attempt to mitigate any penalties?
161
A. Review the OFAC wire policies and procedures to determine how the errors occurred
B. Stop and hold all wires to the bank on the SDN list
C. Investigate the customer who sends these wires
D. Self-report the activity to OFAC Answer: B
162
For More exams visit https://killexams.com/vendors-exam-list
Kill your test at First Attempt....Guaranteed!
Banking Regulatory information source - BingNews
https://killexams.com/pass4sure/exam-detail/CRCM
Search resultsBanking Regulatory information source - BingNews
https://killexams.com/pass4sure/exam-detail/CRCM
https://killexams.com/exam_list/BankingBank Regulation and Supervision Survey
The Bank Regulation and Supervision Survey is a unique source of comparable economy-level data on how banks are regulated and supervised around the world. The most recent survey was started in 2017 and completed in 2019. It provides information on bank regulation and supervision for 160 jurisdictions. Numeric answers from this survey cover the time period 2011–2016.
Wed, 04 Dec 2019 15:47:00 -0600entext/htmlhttps://www.worldbank.org/en/publication/gfdr/data/the-bank-regulation-and-supervision-surveyInfo Source
Last modified: September 2023
General Information
Introduction to Info Source
Info Source provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.
The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation. However, anything that is required to be done by the designated Minister is done in respect of the Bank of Canada by the Governor of the Bank of Canada.
The Bank of Canada is the nation's central bank and it was established in 1934 as a privately owned corporation. In 1938, the Bank became a Crown corporation belonging to the federal government.
The Bank is not a government department and conducts its activities with considerable independence compared with most other federal institutions. The Bank’s Annual Report is submitted to the Minister of Finance for tabling in Parliament.
The Bank of Canada’s principal role, as defined in the Bank of Canada Act, is "to promote the economic and financial welfare of Canada." The Bank of Canada's primary responsibilities can be grouped into five broad functions:
These functions are supported by corporate administration in providing a variety of internal services in such diverse areas as human resources, information technology, finance, legal, communications, knowledge and information management, facilities and security.
The objective of monetary policy is to preserve the value of money by keeping inflation low, stable and predictable.
Bank for International Settlements (BIS) Description: Information on meetings at the Bank for International Settlements (BIS), the work of various BIS committees and the provision of Eurocurrency statistics. Document Types: Meetings -general; Group of Ten -Governors Meetings; Gold and Foreign Exchange Meetings; Concertation Meetings; Meetings of Computer and Databank Experts; Committee on Banking Regulation and Supervision; multilateral surveillance statistics meetings; Standing Committee on Eurocurrency Market; Financial Stability Forum; Eurocurrency statistics; bridge financing -credit facility. Record Number: BOC INT 235
Current Analysis and Economic Developments Description: Interpretation of current economic data for Canada and analysis of the economic implications of current economic developments. Document Types: Current analysis; National Accounts; Balance of Payments; economic cycles/indicators; conferences; consumption/saving; housing; investment/inventories/cost of capital; supply and demand for labour; wages; prices (inflation); direct taxes; indirect taxes and subsidies; foreign sector; financial sector; productivity; production functions; capacity utilization; economic potential; income distribution; regions of Canada; industries; rest of the world; Canadian farm sector; world energy markets; resource sector (other than farm and energy); demographics; world commodity markets; Canadian energy sector; exchange rates; interest rates. Record Number: BOC RES 081
Developments in Foreign Countries Description: Information on current economic and financial developments in overseas countries, including relations with the International Monetary Fund (IMF), economic projections for major industrial countries, international comparisons, press reports on developments in overseas countries, international capital markets and international organizations. Document Types: Projections by international organizations and the Bank of Canada; developments in various countries; Bank for International Settlements press summaries; Commonwealth of Independent States (CIS). Record Number: BOC INT 220
Developments in the United States Description: Information on current economic and financial developments in the United States, and the economic outlook, including analysis of economic projections and studies produced by international organizations (IMF and OECD). Document Types: Developments in the United States; projections by international organizations and the Bank of Canada. Record Number: BOC INT 221
Federal Organizations and Interdepartmental Committees Description: Information on federal government organizations or interdepartmental committees that deal with international economic questions in which the Bank has some involvement. Document Types: Export Development Canada (EDC); Canadian International Development Agency (CIDA); interdepartmental meetings; interdepartmental committees on economic relations with developing countries and assistant deputy ministers' sub-committee on economic relations; Department of Finance; Department of External Affairs; information technology sub-committee of the Privy Council Office (PCO). Record Number: BOC INT 215
General Economic Analysis -Theory and Models Description: Information on the structure and use of Bank of Canada econometric models, and other analyses of the structure and behaviour of economies. Document Types: Theory; input/output; economic cycles/indicators; history; conferences; consumption/saving; investment/inventories/cost of capital; supply and demand for labour; wages; prices (inflation); direct taxes; indirect taxes and subsidies; foreign sector; financial sector; productivity; production functions; capacity utilization; economic potential; income distribution; regions of Canada; industries; rest of the world; Canadian farm sector; world energy markets; resource sector (other than farm and energy); models in general; RDX2; RDXF; SAM; QPM; demographics; world commodity markets; Canadian energy sector; exchange rates; interest rates. Record Number: BOC RES 086
Interest Rates Description: Statistical information on market and administered rates in Canada and abroad; also analytical material related to Interest Rates, such as analyses of the term structure of real Interest Rates, and of the relationship between interest rates and inflation. Document Types: Canadian financial institutions' interest rates; Canadian securities market Interest Rates; American interest rates; European interest rates. Record Number: BOC MFA 130
International Developments Description: Information on developments in international capital markets, in particular international banking, Eurocurrency and bond markets, external debt of overseas countries, deployment of oil exporter's surpluses and recycling and major commodities, including commodity agreements. Document Types: International finance; international capital markets -recent developments and borrowing and recycling; commodities; inter-central bank arrangements. Record Number: BOC INT 210
International Monetary Fund (IMF) Description: Information on the work and activities of the International Monetary Fund (IMF), issues discussed at IMF Executive Board meetings and at the Interim Committee. Document Types: IMF General Account -drawings and repurchases, special drawing rights, general arrangements to borrow; Canadian consultations; International Monetary System and Reform Exercise; other lending facilities; annual meetings; amendments to articles of agreement. Record Number: BOC INT 230
International Organizations and Institutions Description: Information on the activities of various international or regional economic organizations, in particular those aspects that relate to world economic or financial issues of interest to the Bank. Document Types: International Bank for Reconstruction and Development (IBRD); European Economic Community (EEC); Commonwealth/Committees Meetings; Technicians of Central Banks of the American Continent (CEMLA); Summit Meetings; Group of Ten; Organization for Economic Co-operation and Development (OECD) International Co-operation and Policy Coordination; European Bank for Reconstruction and Development (EBRD); Asian Development Bank; Group of Twenty-two; Group of Thirty-Three; other International Organizations and Institutions; structural reform and adjustment in eastern Europe; international assistance in response of gulf crisis. Record Number: BOC INT 225
Monetary Policy Description: Technical and econometric analyses of the role of monetary and credit aggregates as targets or indicators of monetary policy, as well as some analyses of the importance of international linkages in the conduct of monetary policy. Document Types: Bank of Canada balance sheet data; instruments of monetary policy; targets and indicators of monetary policy; international aspects of monetary policy. Record Number: BOC MFA 100
Projections, Policy Simulations and Policy Analysis Description: Economic projections for the Canadian economy, information on the use of econometric models for analysis of alternative macroeconomic policies, and other policy analyses. Document Types: Staff projections; price and incomes policy; market structure policy; government expenditures and transfers; government finance; monetary policy; fiscal policy; exchange rates; interest rates. Record Number: BOC RES 076
Reviews and Comments on External Documents Description: Reviews and/or comments on external documents received by the Bank of Canada. Document Types: Documents from Department of Finance, Economic Council of Canada, Statistics Canada, The Conference Board of Canada, various other Canadian government departments, provincial governments, private sector organizations, American organizations (e.g. DRI, Conference Board), international organizations (e.g. IMF, OECD); academic publications or discussion papers. Record Number: BOC RES 091
Special Studies and Analysis Description: Studies and analyses of the various techniques used to implement monetary policy, debt management and securities market strategy. Document Types: Debt management analysis; cash reserve management studies; interest rate analysis; macroeconomics policy papers; capital market analysis; money market analysis; marketing government debt; Canada Savings Bond analysis and surveys. Record Number: BOC FMD 070
Quantitative Methods, Computer and Data (Sources and Methods) Description: Descriptions of research methods, data construction and computer systems. Document Types: Econometrics; programming and computer systems; time series analysis; input/output; National Accounts; Balance of Payments; demographics; general methodology. Record Number: BOC RES 096
United States and other Non-Canadian Financial Developments Description: Information on American monetary policy and recent and projected financial developments in the U.S. and rest of world. Document Types: United States - monetary policy and regulations, banking system; securities markets; thrift institutions and mortgage market; financial commentaries; financial data. Record Number: BOC MFA 145
The Bank promotes safe, sound and efficient financial systems, within Canada and internationally; oversees major clearing and settlement systems, and conducts transactions in financial markets in support of these objectives.
Bank for International Settlements (BIS) Description: Information on meetings at the Bank for International Settlements (BIS), the work of various BIS committees and the provision of Eurocurrency statistics. Document Types: Meetings -general; Group of Ten -Governors Meetings; Gold and Foreign Exchange Meetings; Concertation Meetings; Meetings of Computer and Databank Experts; Committee on Banking Regulation and Supervision; multilateral surveillance statistics meetings; Standing Committee on Eurocurrency Market; Financial Stability Forum; Eurocurrency statistics; bridge financing -credit facility. Record Number: BOC INT 235
Book-Entry Securities Systems Development Description: Information on the studies, planning, development, coordination and implementation of book-entry securities systems. Document Types: New issue distribution service (NIDS); Canada bond bring-on project (CBBO); Money Market System (MMS); risk containment and regulation; debt clearing service; other special projects. Record Number: BOC FMD 071
Canadian Institutions and Financial Sector Automation Description: Information on the payment systems of major Canadian institutions. Document Types: Chartered banks and savings banks; trust and mortgage loan companies; credit unions and caisses populaires; provincial government savings institutions; Canadian government departments and agencies; retailers; communications carriers; protocols. Record Number: BOC DBO 301
Capital Markets Description: Information and studies into the functioning of capital markets; activities of various organizations that relate to capital market developments of interest to the Bank of Canada and reports of economic and financial developments in the Atlantic region of Canada. Document Types: Capital market coverage, household credit; bond markets; equity markets; money markets; securitization; government regulatory bodies; Canadian Depository for Securities; United States Securities Regulations; financial structure and regulation. Record Number: BOC MFA 155
Chartered Bank Analysis Description: Information on balance sheet and income statements of chartered banks and descriptive and econometric analysis of the banking system. Document Types: Canadian dollar assets; Canadian dollar liabilities; foreign currency business and operations abroad; earnings, expenses and balance of revenue; chartered bank operations through affiliates. Record Number: BOC MFA 105
Chartered Bank Cash Management Description: Information relating to the cash reserve management operations of the Bank of Canada and the chartered banks; the assets and liabilities of the Bank of Canada; and the characteristics of the institutional relationship within the clearing and settlement system. Document Types: Bank of Canada balance sheets; advances; underbought/overbought position; cash reserves; reserve requirements; clearings and payments system; Government of Canada deposits; note circulation; statements; compensation to financial institutions; chartered banks; direct clearing members of the Canadian Payments Association; Zero Reserve Operations; cumulative averaging. Record Number: BOC FMD 035
Consumer Credit Markets Description: Information collected by the Bank of Canada or Statistics Canada on the consumer debt held by financial institutions; also analyses of Consumer Credit Markets. Document Types: Consumer credit and Household credit. Record Number: BOC MFA 125
Contacts Description: Information on various Contacts of the Bank of Canada with institutions and organizations in the foreign exchange area in Canada and abroad, principally as an aid to monitoring and analyzing developments in exchange markets. Document Types: Legislation and bank reporting; Canadian Bankers' Association; general brokerage services; Canadian chartered banks; central banks and monetary authorities; foreign commercial banks; governmental departments, agencies and Crown corporations; non-bank financial institutions. Record Number: BOC INT 200
Domestic Financing - General Description: The release of general information outlining the terms and conditions of Government of Canada new loan issues. Document Types: New loan and bond auction press releases; prospectuses; confirmation of offering; procedures; allotments; participation; statements. Record Number: BOC FMD 050
Domestic Financing - Matured Government of Canada Loans and Canada Savings Bonds Description: Historical statistical information on the administrative details of each Government of Canada loan operation; used as research material for current borrowing operations. Document Types: Loans. Record Number: BOC FMD 055
Econometric Analysis and Background Studies Description: Econometric models of financial markets, econometric analysis of the demand for financial assets, econometric investigation of financial-real linkages and general information on recent developments in econometric techniques. Document Types: Econometric analysis of the monetary system; econometric models of markets; econometric models on financial-real linkages; technical support and special projects. Record Number: BOC MFA 140
Financial Flows and Forecasting Description: Information on the flow of credit between broad sectors of the economy; summary tables published semi-annually in the Bank of Canada Review. Document Types: Financial flows matrix; credit market summary tables; sectoral analyses; financial markets projects. Record Number: BOC MFA 135
Foreign Exchange Market Analysis Description: Information on developments in the Canadian and overseas exchange markets, trading in Canadian dollars against foreign currencies, the value of the major foreign currencies and exchange arrangements maintained by other major countries. Document Types: Summary reports on exchange rates; statistical reviews and exchange rate development in overseas countries; exchange market settlement and accounting features; foreign exchange market surveys; forward market, swaps, currency futures and other financial innovations; statistical reports; external financing and takeovers; globalization of the foreign exchange market. Record Number: BOC FMD 080
Foreign Financing - Government of Canada Description: Legal documentation for Government of Canada foreign loans and standby credit facilities. Statistical information used to monitor and analyze developments in international capital markets. Statistical and administrative documentation of the procedures undertaken by the Government of Canada to borrow abroad. Document Types: Foreign financing general; foreign banks; Exchange Fund Account; Government of Canada foreign loans issued; standby credit facilities; Canada bills; interest rate and currency swaps; Yankee Bond buyback program; foreign underwriters. Record Number: BOC FMD 060
Gold, Silver and Other Commodities Description: Information on gold, silver and commodity market practices -statistics, legislation and official gold transactions. Document Types: Gold legislation; gold operations; gold markets; export-import reports; silver legislation and oil. Record Number: BOC FMD 086
Government of Canada Cash Projections and Debt Management Planning Description: Information on the management and forecasting of the Government of Canada's cash balances. Analytical Studies to support debt management planning and initiatives are prepared. Document Types: Federal budget and main estimates; government cash reports and forecasts; debt management issues. Record Number: BOC FMD 065
Government Sector Analysis and Forecasting Description: Information on developments in the government sector. Projections of federal and provincial government revenues and expenditures are developed. Document Types: Monitoring and forecasting using the Quarterly Projection Model; QPM-related and other special reports; program and policy analysis; provincial budget and borrowing analysis. Record Number: BOC FMD 066
Intervention Description: Documents and papers prepared in Canada and in other major countries relating to the Working Group on Exchange Market Intervention. The group was established at the Versailles Summit of the Heads of State and Government, June 1982. Document Types: Intervention studies. Record Number: BOC FMD 090
Money Market Analysis and Primary Distribution Description: Information on the general financial market activity of various institutions and organizations with particular emphasis on the money market arrangements (with Bank of Canada) and money market activity of banks and investment dealers. Document Types: Industries and associations; Financial Research Foundation of Canada; financial institutions; stock exchanges; insurance companies; mortgage companies; finance companies; non-financial institutions; primary distributors; jobber money market report; municipal financing; banker's acceptances; mergers of companies and organizations; brokers. Record Number: BOC FMD 010
Mortgage Market Description: Information on mortgage loan approvals and mortgages outstanding held by financial institutions collected for the most part from published sources; also analyses of the mortgage market. Document Types: Private institutional lenders; government lenders; new housing; existing housing. Record Number: BOC MFA 120
Non-bank Financial Intermediaries Description: Balance-sheet data and analyses of the non-bank financial institutions. Document Types: Trust and mortgage loan companies; credit unions and caisses populaires; sales finance and consumer loan companies; affiliates of foreign banks; life insurance companies; Quebec Savings Bank; provincial savings offices. Record Number: BOC MFA 110
Open Market Operations and Securities Market Analysis Description: Statistical and analytical information relating to financial markets. Document Types: Interest rates; treasury bills; comments on markets; purchase and resale agreements; stock averages and prices; short-term paper; client transactions; issues placements; bond prices, yields and quotes; securities transactions; holdings of securities; U.S. securities; Bank of Canada portfolio; provincial, corporate and municipal markets; interest rate futures. Record Number: BOC FMD 030
Primary Distributors Description: Reports on the volumes of transactions in the Canadian securities markets -used to assess the level of activity in Canadian securities markets; information on the financial arrangements between the Bank of Canada and major Canadian investment dealers relating to money market activities; detailed statistical information on the levels of participation by each Canada investment dealer in each Government of Canada loan. Document Types: Dealers reports are organized by company name; Jobbers statistical information organized by company name. Record Number: BOC FMD 020
Regulatory Issues Description: Reports and studies on regulatory issues. Document Types: Deposit Insurance; ownership of financial institutions; statutory revisions; structure of financial institutions; Payments systems. Record Number: BOC MFA 160
Reviews and Comments on External Documents Description: Reviews and/or comments on external documents received by the Bank of Canada. Document Types: Documents from Department of Finance, Statistics Canada, The Conference Board of Canada, various other Canadian government departments, provincial governments, private sector organizations, American organizations (e.g. DRI, Conference Board), international organizations (e.g. IMF, OECD); academic publications or discussion papers. Record Number: BOC MFA 170
Special Studies and Analysis Description: Studies and analyses of the various techniques used to implement monetary policy, debt management and securities market strategy. Document Types: Debt management analysis; cash reserve management studies; interest rate analysis; macroeconomics policy papers; capital market analysis; money market analysis; marketing government debt; Canada Savings Bond analysis and surveys. Record Number: BOC FMD 070
Surveys, Reports and Returns Description: Information on the collection of financial data required for the monitoring and analysis of financial developments. Document Types: Reports and returns -trust companies, mortgage loan companies, non-financial companies, sales finance and consumer loan companies, affiliates of foreign banks; credit unions. Record Number: BOC MFA 150
United States and other Non-Canadian Financial Developments Description: Information on American monetary policy and recent and projected financial developments in the U.S. and rest of world. Document Types: United States - monetary policy and regulations, banking system; securities markets; thrift institutions and mortgage market; financial commentaries; financial data. Record Number: BOC MFA 145
The Bank designs, issues and distributes Canada’s bank notes; oversees the note distribution system; and ensures a consistent supply of quality bank notes that are readily accepted and secure against counterfeiting.
Bank Note Retirement Description: Information related to the removal of bank notes from circulation for reasons such as the replacement by another medium or withdrawal of a denomination. Document Types: May include status reports, distribution plans, meetings, strategy and project plans, and proposals. Record Number: BOC BN 4
Compliance Description: Information related to ensuring compliance, including the deterrence of bank note counterfeiting through communications programs, and liaison activities with police and prosecutors. Document Types: May include, correspondence, meetings, compliance policies, guidelines, image reproduction standards, statements of use, and statistics. Record Number: BOC BN 6
Education Material, Programs and Services Description: This bank describes information relating to requests for education material, programs and services. The personal information collected includes the individual's name, home and email addresses, and telephone and fax numbers. In addition, where applicable, the information includes the organization name for which the individual works, the organization's address, the individual's business title, work telephone number, e-mail address and fax number. Class of Individuals: General public who have made requests to obtain information or make reservations for programs and services. Purpose: The purpose of this information is to respond to requests for education material and information sessions, reservations for programs and services. The purpose is also to receive comments or special instructions, how they heard about our materials, programs, and services, and whether they would agree to be contacted in the future. In addition, if the requester agrees to be contacted, the records are used to notify individuals of the availability of new materials, programs and services and for follow-ups such as assessing satisfaction with educational materials, programs and/or services received. Consistent Uses: The information is used for planning purposes and for in-house statistical purposes related to the volume and nature of requested materials, programs and services as well as the source of the requests. Retention and Disposal Standards: Hard copy information is retained for up to three months at which point it is transferred to an electronic database. Electronic information is retained for a period up to 10 years and then destroyed. RDA Number: 2015/021 Related Record Number: BOC BN8, BOC BN 6 TBS Registration: 20110264 Bank Number: BOC PPU 068
Sale of Photographic Reproductions of Objects in the National Currency Collection and Reproduction of Bank Note Images Description: This bank describes information used to administer the sale and distribution of photographic reproductions of objects (numismatic) from the National Currency Collection of the Currency Museum and information requested when individuals seek permission from the Bank to reproduce bank notes images. The personal information collected includes the name, telephone number, mailing and e-mail address of the requester, name of organization where applicable and fax number. It includes also bank account numbers, signatures, order history and opinions expressed in surveys from individuals that purchase photographic reproduction. Requesters that seek permission to reproduce bank note are also asked to describe the nature of the proposed reproduction and explain how the reproduction will be exhibited. Class of Individuals: General public Purpose: The Bank of Canada is the registered copyright owner of all design elements of Canadian bank notes. The reproduction of bank note images is protected by federal legislation including the Criminal Code of Canada and the Copyright Act. The purpose of this information is to ensure that appropriate permission is granted prior to the reproduction of bank note images, and to support the sale and distribution of Photo Reproductions through the Bank's Currency Museum. Consistent Uses: The records are used for planning purposes and for in-house statistical purposes such as source, nature of request, pieces sold, interest in particular objects, and returning customers to support the sale and distribution of photographic reproductions. Retention and Disposal Standards: Paper records relating to the requests for permission to reproduce bank notes are kept for 2 years at which point they are transferred to a database and then destroyed. Database records are kept for a period of 5 years and then destroyed. Paper records relating to the sale of photographic reproductions are kept for 1 year at which point they are transferred to a database and then destroyed. The electronic copies are kept for a period of 7 years, and then destroyed. RDA Number: 2015/021 Related Record Number: BOC BN 8, BOC BN 6 TBS Registration: 006457 Bank Number: BOC PPU 047
Destruction Description: Information related to the destruction of unfit bank notes and ancillary material and equipment such as bank note substrate and other material, rolls, plates and dies. Includes the management of the certificates of destruction of unfit bank notes and ancillary equipment. Document Types: May include certificates of destruction, reconciliation reports, and correspondence with printers. Record Number: BOC BN 11
Development Description: Information related to the development of a new bank note series including the specifications, design, production, and testing. This includes any change to existing note series. Document Types: May include currency usage, technological developments reports; coin/note substitutions, bank note design: general series, and denominations, counterfeiting/simulations; security features, security research. Record Number: BOC BN 13
Distribution Description: Information related to all aspects of bank note distribution to authorized members of the Bank Note Distribution System (BNDS). Document Types: May include shipments (transportation), withdrawal orders, and deposits. Record Number: BN 15
Monitoring Description: Information related to the monitoring of quality, demand, inventories and authenticity of Bank Notes. Document Types: May include demand forecasts, note inventories, and circulation trials. Record Number: BOC BN 17
Mutilated Note Redemption Description: Information related to the provision of a mutilated note redemption service to provide settlement for damaged bank notes. Document Types: May include claims, correspondence, and evaluations. Record Number: BOC BN 19
Mutilated Bank Notes
Description: This bank describes information related to the redemption of mutilated bank notes. Personal information may include name; contact information; comments related to the possession and the condition of the bank notes; proof of identification such as passport, residence card or driver’s licence; proof of residence (if not provided as proof of identification) such as income tax assessment, employment pay stub, utility or property bills, or financial institution account statement. Class of Individuals: General public Purpose: Personal information is obtained for processing claims and responding to general inquiries related to mutilated or contaminated bank notes. Some information may be shared with third parties, including but not limited to, law enforcement agencies and the Financial Transactions and Reports Analysis Centre of Canada. Consistent Uses: Information can be used to establish an inventory of claims and for statistical and reporting purposes. Retention and Disposal Standards: All records are kept 7 years and then destroyed. RDA Number: 2015/021 Related Record Number: BOC BN 19 TBS Registration: 20110285 Bank Number: BOC PPU 073
The Bank provides funds-management services for the Government of Canada, itself and other clients. For the government, the Bank provides treasury-management services and acts as fiscal agent for the government’s public debt and foreign exchange reserves.
Accounting for Government of Canada Securities Description: Information on the recording, for reporting and controlling purposes, of activities for the period during which the securities are in existence. Document Types: Accounting records and controls; financial reports. Record Number: BOC GSS 330
Client Accounts Description: Information on the maintenance of Client Accounts and related transactions. Document Types: Accounts related to the Government of Canada; Government of Canada agencies; chartered banks and non-banks; central banks and international financial institutions. Record Number: BOC DBO 275
Confirmation of Balances and Statements of Gold and Securities Held in Safekeeping by the Bank of Canada Description: Information on the custodial responsibilities of the Bank towards clients for the safekeeping of their gold or securities. Document Types: Central banks; chartered banks; domestic financial institutions; Government of Canada accounts; Government of Canada agencies; international financial institutions; dealers. Record Number: BOC CSD 345
Domestic Payment System Developments and Implications Description: Information on planning in the Canadian payments system as it evolves towards more electronic methods. Document Types: Canadian clearing system; task forces and committees; Canadian Computer Communications Task Force; Working Group 3 study; payments system policy; Canadian Payments Association. Record Number: BOC DBO 302
Exchange Fund Account Description: Information on the Minister of Finance's Exchange Fund Account, the principal repository of Canada's foreign exchange reserves. Document Types: Legislation, transactions and accounting procedures; portfolio management; Exchange Fund Account reports. Record Number: BOC CSD 350
Foreign Exchange Transactions Description: Information on foreign exchange bookkeeping and trading procedures of the Bank of Canada and transactions with other central banks. Document Types: Transactions and procedures; portfolio management; reports; signing authorities; Bank of Canada foreign accounts Record Number: BOC FMD 085
General Accounting Records Description: Information on various accounts and accounting as prescribed by the Bank of Canada Act. Document Types: Accounting; Bank of Canada balance sheets; Bank of Canada notes - general, orders and deliveries, destruction, pricing; statements/reports; banks in liquidation -loan analysis; investment transactions; unclaimed bank balances. Record Number: BOC CSD 340
Unclaimed Properties Inquiries Description: This bank describes information related to unclaimed properties that are maintained by the Bank of Canada, which acts as custodian on behalf of the owners after the balances have been transferred from federally regulated financial institutions and trust companies when there has been no owner activity in relation to the account for a period of 10 years or more. Personal information may include name, date of birth, social insurance number (SIN), signature cards, contact information, financial information, language preference, signatures and legal documentation to support claimant eligibility. Class of Individuals: General public. Purpose: The information is used to respond to inquiries from individuals, companies or their authorized legal representatives regarding an unclaimed balance and to return the unclaimed balance to the person entitled to receive payment of it. The personal information collected is pursuant to s. 438 of the Bank Act, s. 385.03 of the Cooperative Credit Association Act and s. 424 of the Trust and Loan Companies Act Consistent Uses: The Bank of Canada publishes some of this information on its website as the disclosure of this information is consistent with the purpose for which the information was obtained by the Bank of Canada; that is, to return unclaimed funds to the person entitled to receive payment of them. Balances less than $1,000 will be transferred to the Receiver General for Canada after remaining unclaimed for 30 years, and balances of more than $1,000 will be transferred to the Receiver General for Canada after remaining unclaimed for 100 years. No personally identifiable information is shared with the Receiver General. After the milestone date when a balance is transferred to the Receiver General for Canada, the Bank of Canada considers it a prescribed balance. Retention and Disposal Standards: All the records related to paid and prescribed balances will be kept for 7 years and then destroyed. The records related to inquiries deemed to be valid claims against balances (but not paid) are kept for seven years and are then destroyed. If the claims are deemed to be invalid, the inquiry records will be kept for two years and then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 340 TBS Registration: 000073 Bank Number: BOC PPU 020
Government Banking and Agency Operations Description: Information on field operations of banking services to other central banks and fiscal agent services provided to the Government of Canada. Document Types: See Government Banking and Fiscal Services, Client Accounts and Loans of or Guaranteed by the Government of Canada. Record Number: BOC DBO 290
Government Banking and Fiscal Services Description: Information on general banking services to other central banks and to fiscal agent services provided for the Government of Canada. Document Types: Deposits and payments processed through client accounts, Bank Act security; Canadian Bankers' Association; clearing; government deposits; Interbank International Payments System; safekeeping of valuables; Bank of Canada accounts at central banks; Bank of Canada gold accounts at central banks; external signing authorizations; Canadian Payments Association -general, automated clearing settlement system (ACSS); Large Value Transfer System (LVTS); Banknote Operation System (BNOS); Note Exchange System (NES); funds management (financial asset/liability management); financial stability (settlement and credit operations); agency operational procedures; cash overages and shortages; client services; automation; bank note distribution systems -general -meetings; taxation -policies and procedures; transportation administration; transportation contracting; transportation security matters; closing of agencies' cash operations; regional presence, regional distribution points. Record Number: BOC DBO 270
Bank Act Section 427 - Client Records Description: This bank contains information about individuals' use of the registry services provided under s. 427 of the Bank Act including account information used to establish credit accounts for those individuals. Services include searches of the register and the provision of copies of Notices of Intention and Certificates of Release. Class of Individuals: Registry services clients including individuals whose intention it is to deliver security under s. 427 and individuals who seek to access information on the register. Purpose: The purpose of this bank is to maintain a record of client account information including requests for registry services by individual clients and financial information concerning the clients which will permit them to establish accounts for payment for registry services. Consistent Uses: The information is used to notify clients of errors made in the register, assess and Excellerate the delivery of registry services and permit clients to pay for registry services by means other than cash on delivery. Retention and Disposal Standards: Records are held for 7 years after account closes, then destroyed. RDA Number: 2015/021 Related Record Number: BOC DBO 270 TBS Registration: 004038 Bank Number: BOC PPU 046
Bank Act Section 427 - Register Description: The Section 427 Register consists of the Notices of Intention which are registered pursuant to Section 427 of the Bank Act and the Certificates of Release which pertain to those Notices. A Notice of Intention contains the name of a person, firm or company and mailing address whose intention it is to deliver security under s. 427. It includes the name of the Schedule I or II bank to which the security is intended to be given. Class of Individuals: Persons whose intention it is to deliver security under s. 427. Purpose: To maintain a record of Notices of Intention that have been registered and registrations that have been cancelled by a Certificate of Release. Consistent Uses: The information is used to respond to inquiries from the general public regarding the existence of a Notice of Intention. Retention and Disposal Standards: Records are held for 7 years from date of cancellation, or expiration then destroyed. RDA Number: 2015/021 Related Record Number: BOC DBO 270 TBS Registration: 004037 Bank Number: BOC PPU 045
Description: Includes records related to the management of federal government retail debt and wholesale products, such as Canada Savings Bond (CSB), Canada Premium Bond (CPB), The Canada Retirement Savings Plan (Canada RSP), and The Canada Retirement Income Fund (Canada RIF), Government of Canada Market Issue bonds, and War Savings Certificates. Records may include information related to bond registration, administration of interest payments; outstanding and redeemed bonds, lost/stolen/damaged bonds. It may also include information on the production and distribution of campaign materials; bond production and design, partnership with payroll sponsors and sales agents, clearing and settlement of bond transactions operated by The Canadian Depository for Security Limited (CDS), issuance of debt, marketing and communication strategy for promoting retail debt products, maintenance of various sales channels, and the forecast of retail debt market. Instructions and other data made available to financial institutions through which the Bank of Canada deals with bond owners in the normal course of business. Document Types: Forms to update information, transfer and exchanges, letter of indemnity, summary of redeemed bond, guidelines and procedures, campaign posters, certificates, coupons, cheques, Notarial/Court certified documents, sales agent communications and directives, agreements with sales agent and payroll employer, certain of signatures, Call to Tender, reports, survey and statistics, policy and planning. Issue of Government of Canada loans and securities; maintenance of securities registers; retirement of securities; agents and distributors; Canadian Payments Association. Record Number: BOC GSS 335
Government of Canada Securities Registers and Bondholder Case Files Description: This bank describes information related to Retail Debt Program which has been outsourced to various third-party service providers who maintain the bond registers or provide other services that pertain to the maintenance of the various products. The registers include information pertaining to the issuance, maintenance and redemptions of bonds. Personal information may include name, contact information, date of birth, date of death, employee identification number, login information, employer name, banking information, signatures, language preference, estate information, details of complaints, registration/account type and Social Insurance Number (SIN). This bank also includes the bond administration register for Wholesale Debt products which includes Market Issue Bonds and Old Style Canada Savings Bonds series 1-31. Currently these registers maintain the debt outstanding of wholesale products. Personal information may include name, contact information, account number, banking information and SIN. Class of Individuals: Individuals who purchased or own a bond, and their authorized legal representatives or beneficiaries/ heirs. Purpose: The purpose of this bank is to authenticate identity of bondholders and establish eligibility to purchase bonds, establish a registry, document transactions related to bondholder accounts, issue redemptions and interest payments, and respond to inquiries and complaints. Personal information is collected pursuant to the Domestic Bonds of Canada Regulations and the Receipt and Deposit of Public Money Regulations issued under the authority of the Financial Administration Act, and section 24 of the Bank of Canada Act. The SIN is collected under the authority of the Income Tax Act. Consistent Uses: Some information is shared with Public Works and Government Services Canada (PWGSC) which is responsible for issuing the interest payments (cheques and direct deposit) on behalf of the Bank of Canada -see institution-specific PIB: PWGSC PCU 712. Information is also shared with Canada Revenue Agency/Revenue Québec for tax remittance -see institution-specific PIB: CRA PPU 140. Information may also be used in order to collect a debt owing to Her Majesty in rights of Canada, and to investigate complaints received by the customer. With the consent of the bondholders, the information may also be shared with a third party for the purpose of conducting market research such as surveys and focus groups for Retail Debt products. Retention and Disposal Standards: Register records including debt product applications are kept for 30 years after redemption of the product then destroyed. Records related to coupons and war saving certificates will be kept for 1 year after redemption then destroyed. Retention for registered products is 30 years from the date of the last withdrawal and there is a zero dollar balance. Interest payment records will be kept for 30 years after the interest is paid then destroyed. Change request records including change of address and direct deposit and payroll contributions data will be kept for 2 years then destroyed. Records related to customer cases/transactions and lost bonds/lost interest cheques will be kept for 30 years following the closure of the case then destroyed. In cases where a lost cheque or lost bond is recovered after the replacement has been issued, the lost cheque or lost bond is retained for 2 years then destroyed. Undeliverable interest payment records will be held indefinitely. Unclaimed bond records will be held indefinitely. CSB Online Services records will be held for 1 year then destroyed. For copies of paid cheques or tracing direct deposit, please refer to PIB PWGSC PCU 712 for retention and disposition standards of PWGSC. RDA Number: 2015/021 Related Record Number: BOC GSS 335 TBS Registration: 004132 Bank Number: BOC PPU 005
Government of Canada Clearings and Redemptions Description: Information on the processing of government items and the related payments or deposits to be made to or on behalf of the government. Document Types: Balance and recapitulations; government deposits; redemptions; settlement enquiries; deposit letters. Record Number: BOC DBO 295
Government Securities and Gold Description: Information on the inventory and distribution of Government of Canada securities; custodial responsibilities for gold. Document Types: Accounting procedures; securities; treasury bills; Canadian National Railway bonds; Government of Canada bonds; Canada Savings Bonds; client gold accounts arrangements and transactions. Record Number: BOC DBO 305
Government Securities in the Retail Debt Market Description: Information on the planning, coordination and administration of the sale of Government Securities in the retail debt market; also reports/statistics on the monitoring and analysis of the results of the sale of these securities. Document Types: Government Securities in the retail debt market - general; automation; inquiries; materials - general, distribution, materials distribution centre and lists, inventory, production, transportation; Payroll Savings Plan - campaign, loans, organization, personnel, personnel remuneration, regions/territories, remittance schedules, sales; public service campaign; remittances; sales agents -general, arrangements, coordination, associations, fees and commissions, subagents; sales and redemption. Record Number: BOC GSS 340
Government Securities, Retail Debt Market - Sales and Processing Agents Description: The administrative arrangements between the Bank of Canada and eligible Sales Agents and Processing Agents. Document Types: Sales Agents and Processing Agents - companies, trust companies, trust companies -non-listed, schedule "B" banks; sales agents other than trusts; processing agents other than trusts and banks. Record Number: BOC GSS 345
International Payments System Developments and Implications Description: Information on international payments system automation research and planning. Document Types: Bank for International Settlements (BIS); central banks; International Standardization Organization (ISO) -automation standards; Society for World-Wide Inter-bank Financial Telecommunications (SWIFT). Record Number: BOC DBO 303
Issue of Government of Canada Loans and Securities Description: Information on the domestic and foreign borrowings by the Government of Canada for which the Bank of Canada acts as fiscal agent or participates as an advisory body. Document Types: Treasury bills; Canadian National Railway bonds; Canada Savings Bonds; New Canada Payroll Savings Plan; Canada Premium Bonds; foreign loans; Government of Canada marketable bonds; Government of Canada loans issued; real return bond issues. Record Number: BOC GSS 305
Loans of or Guaranteed by the Government of Canada Description: Information on loans issued by or guaranteed by the Government of Canada for which the Bank of Canada acts as manager of the public debt; also rules, regulations and transactions of each issue. Document Types: Transfers and exchanges; transfer and certain of signatures on securities -resolutions; treasury bills; Canadian National Railways bond issues; Government of Canada bonds; instructions to agents on the delivery of Government of Canada loans, bond auctions and Canada Savings Bonds; interest payments and commission due on foreign borrowings; Revolving Standby Credit Facilities. Record Number: BOC DBO 280
Official International Reserves Description: Information on Canada's foreign exchange reserves, including holdings of the Minister of Finance, the Receiver General and the Bank of Canada, as well as borrowings by the Canadian government in foreign currencies. Document Types: Definitions and historical data; reports and statements on reserve status; Government of Canada foreign currency borrowings and loans; reserves -investments. Record Number: BOC FMD 095
Production of Security Certificates Description: Information on all phases necessary to obtain adequate supplies of security certificates and their distribution to the appropriate locations. Document Types: Production reports; certificate design; foreign issues; printing errors; certificates ordered and distributed; contracts with suppliers. Record Number: BOC GSS 310
Retirement of Government Securities Description: Information on the process through which owners of Government of Canada securities are reimbursed at maturity or in accordance with the terms under which the securities were issued. Document Types: Canada Savings Bonds; Canada Premium Bonds; Government of Canada marketable bonds; treasury bills; war saving certificates; Canadian National Railways bonds; International Bank for Reconstruction and Development (World Bank) bonds; redemptions of foreign loans. Record Number: BOC GSS 325
Role of Banks in Providing Computer Services Description: Research performed by the Canadian Computer Communications Task Force and the Interdepartmental Steering Committee on the electronic payments system. Document Types: Task forces and committees; computer services offered by financial institutions; computer services bureaus. Record Number: BOC DBO 304
Special Studies and Analysis Description: Studies and analyses of the various techniques used to implement monetary policy, debt management and securities market strategy. Document Types: Debt management analysis; cash reserve management studies; interest rate analysis; macroeconomics policy papers; capital market analysis; money market analysis; marketing government debt; Canada Savings Bond analysis and surveys. Record Number: BOC FMD 070
This function is responsible for supporting the sound management of the Bank's human, financial, information, technology, and physical resources and related infrastructure through the development of corporate policies and the maintenance of cost-effective, integrated systems and practices.
Administration
Administration Description: Includes records related to the management of internally-provided administrative services, undertaken in the institution, which help to manage and deliver the institution’s programs and services. Records may include information related to office accommodation, construction and modification of workstations, photocopy services, printing services, telephone services, mail and messenger services, translation and locksmith services. Document Types: Telephone lists, photocopier usage counts, print job ordering forms, copies of translation services guidelines and procedures, stationery supply reports, telephone equipment catalogues and manuals, mail logbooks, mail/courier slips, shipment permits, copies of internal procedures and policies, product information and price lists, and stationery request forms. Record Number: BOC CSD 401
Auditing
Internal Auditing Description: Includes records related to audit activities performed by an institution’s internal audit. Audits are responsible for independently and objectively assessing the effectiveness of the Bank’s processes, as designed and implemented by management, to ensure that: Bank assets and client valuables are safeguarded from losses of all kinds, including those arising from fraud, irregularity, or corruption; significant financial, managerial, and operational information is accurate, reliable, and timely; resources are protected adequately and are acquired economically and used efficiently; potential threats to the achievement of Bank objectives are identified, assessed, mitigated, and monitored; Bank policies, standards, and procedures, and applicable laws and regulations, are complied with; and strong ethics and values are promoted within the Bank. Document Types: Internal audit reports, audit working papers, and audit manual including methodologies and templates. Record Number: BOC CSD 456
Communications
Communications Description: Includes records related to the management of an institution's internal and external communications. The Communications function includes, but is not limited to, the following activities: providing communications support and advice to senior officials, including the preparation of speeches, news releases, briefing notes, presentations, memoranda and correspondence; preparing and implementing communications plans and strategies (including analyses of the internal and external environments) in support of institutional policies, programs, services and initiatives; preparing, producing and disseminating information using all forms of media and graphic arts, including electronic publishing; integrating all communication activities, including Internet applications, marketing, advertising, public opinion research and media relations to promote consistent and well co-ordinated communications with the public; providing, co-ordinating or contracting media monitoring services; communicating with the public, federal institutions, police agencies, other government institutions (municipal, provincial, international) and private sector organizations and providing information services through the Internet and other electronic media; planning, co-ordinating, implementing and evaluating advertising, publishing and public awareness programs and campaigns; planning, co-ordinating and promoting the institution's participation in public events, including fairs and exhibitions; cultivating media contacts, coordinating access to the media, authorising and issuing press releases and briefings, and organising media interviews; marketing and supplying publications by the institution in various formats including the production, distribution and evaluation of film, video, audiovisual and multimedia productions via manual or electronic production (e.g. design, layout, typesetting, desktop publishing, printing, binding, etc.); developing and administering guidelines on the consistency in written style, graphic design etc. within the institution's documents; and designing logos, letterhead, stationery, publications etc. that incorporate the corporate image of the institution. Records may include information related to media relations, media monitoring and analysis, strategic communications advice and planning, public opinion research and analysis, institutional publications, the development, design, management and maintenance of internal and external websites, and the development and maintenance of internal and external mailing and distribution lists. Document Types: Media analyses and media lines, communications plans, announcements, communiqués, newsletters and updates to staff, news releases, backgrounders, fact sheets, media advisories, speeches, questions and answers, scenario notes, speaking notes, briefing notes, education and training material, calendar of planned events, news-clippings, biographies, protocols, PowerPoint presentations, mailing and distribution lists, public opinion research reports, style guides, institutional communications policies, guidelines, standards and procedures, notices, pamphlets, service/customer satisfaction studies, omnibus surveys, literature reviews, crisis and emergency communications plans and policies, brochures, print and electronic publishing documentation, website content, and copies of institutional publications in all formats. Record Number: BOC COM 165
Mailing Lists Description: This bank describes the components of mailings lists maintained by the Bank of Canada. The personal information collected includes name, mailing and e-mail address, phone or facsimile numbers of private individuals and contacts within private sector, federal, provincial and non-government organizations, photocopies of cheques if required for refunds, cheque number is recorded in database. Class of Individuals: Members of the general public or individuals representing private sector companies and federal, provincial and non-government organizations that have provided their contact information to obtain copies of relevant documentation. Purpose: To create and maintain standardized mailing lists for the distribution of communications material, publications, reports and other documentation related to the Bank of Canada programs and activities, etc. Consistent Uses: The information is used for planning purposes. Retention and Disposal Standards: Paper records relating to Free and Paid Publications are kept for 3 years and then destroyed. Database records relating to Paid Publications are kept for 3 years after last administrative use, then destroyed. RDA Number: 2015/021 Related Record Number: BOC COM 165 TBS Registration: 006323 Bank Number: BOC PPU 055
Hospitality Description: Includes records related to hospitality. Hospitality is the provision of a meal or entertainment, including social events or ceremonies in accordance with established policies and guidelines. Records may include information about the nature, scope, location, costs and type of function. The records may also include information related to the proactive disclosure of relevant hospitality expenses. Document Types: Includes lists of attendees, locations, dates, and expenses, event protocols, hospitality policies and guidelines, and documents related to the on-line publication of hospitality expenses. Record Number: BOC CSD 446
Conference Registration Description: This bank describes information related to attendance at Bank of Canada hosted conferences. The personal information is collected through a secure Bank of Canada web site and includes the name, business title, phone and facsimile numbers, email address, mobility and dietary requirements of the attendees. It may also include the name of the spouses or companions of the attendees and their related information. Class of Individuals: General public and representatives of external organizations and businesses, other government agencies and international governments. Purpose: Information is used to complete logistical requirements (i.e., accommodation, transportation) and for conference documentation. Consistent Uses: To provide services to the attendee and their guests, and for planning, evaluation, and statistical purposes. Retention and Disposal Standards: Records are kept for a period of 2 years after the event, then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 446 TBS Registration: 20110262 Bank Number: BOC PPU 058
Board of Directors and Executive Services Description: Includes records related to the provision of various administrative services for the institution’s Board of Directors and executive (Governing Council, Management Council). Records may include the control and tracking of correspondence, the selection and/or implementation of technological systems to support the provision of services, management of senior executive committees including secretariat support services, and preparation of executive briefing notes. Document Types: Correspondence, briefings, and briefing notes, speaking engagement invitations, committee meeting minutes, agendas and records of decision. Record Number: BOC CSD 436
Business Continuity Planning Description: Includes records related to an institution’s Business Continuity Planning which provides for the continued availability of services and associated assets that are critical to the health, safety, security or economic well-being of Canadians in the event of a disaster or emergency. Business Continuity Planning complements emergency preparedness (e.g. fire and building evacuation plans, civil emergency plans) and includes the development and implementation of a Continuity of Operations Program (COOP). The types of incidences for which the Plan may be initiated may vary from a minor incident, such as a building-specific power outage or an equipment or system failure, to one of provincial or national proportions. The COOP Program outlines and coordinates the efforts of institutional staff and the implementation of advance arrangements and procedures to ensure that the institution can continue or restart critical business operations within a reasonable timeframe. Document Types: Includes disaster/emergency recovery plans, network and/or data backup procedures, emergency and recovery resources, emergency evacuation procedures, service level agreements essential records policies, notification procedures for emergency response teams, institutional staff, and Senior Executive, or federal, provincial and municipal bodies, plan activation procedures, documentation pertaining to the Bank of Canada’s facilities, disaster/emergency contact list, detailed business resumption, recovery and restoration procedures, and media handling procedures. Record Number: BOC CSD 406
Continuity of Operations (COOP) Description: This bank describes information that is contained in the Bank of Canada's Continuity of Operation (COOP) Program. A COOP Program is established by the Bank of Canada to provide for the continued availability of services and associated assets that are critical to the effective functioning of the Canadian financial system, the health, safety, security or economic well-being of Canadians. The personal information may include the names and personal coordinates of employees who are part of the Bank of Canada's COOP Response Team and Incident Management Team, as well as similar emergency contact information for senior and executive management staff and tenants having access to the Bank's facilities. Also included are the names and emergency contact numbers of disaster response and/or recovery vendors and other service providers, in addition to international, federal, provincial, and municipal officials who may have to be contacted to assist the Bank of Canada as the result of an emergency situation. All employees may choose to provide their personal contact information for the purposes of this program. In exceptional circumstances, limited health information may be collected from Bank staff, new hires, and those under contract with the Bank of Canada, Members of the Board of Directors, tenants who have access to the Bank of Canada's facilities, vendors, service providers, and onsite visitors to the Bank's facilities. Class of Individuals: Bank of Canada staff and new hires, and those under contract with the Bank of Canada, Members of the Board of Directors, tenants who have access to the Bank of Canada's facilities, emergency response officials, vendors, service providers, business contacts, and onsite visitors including the general public. Purpose: The purpose of this information is to ensure that the Bank of Canada can contact appropriate and responsible individuals to respond in the event of an interruption in normal business operations. Limited personal health information is collected under the Bank of Canada Act and the Canada Labour Code in exceptional circumstances linked to public health and safety to protect the health of Bank employees and of Canadians. Consistent Uses: This personal information may be shared with other federal institutions, the police, fire, other emergency response agencies, and health agencies on an "as required" basis. This information may also be used or shared with third parties delegated by the Bank for assessment and audit purposes. This information may also be used or shared within the Bank for purposes related to Employee Relations or Occupational Health and Safety (PIB BOC PPE 831). Aggregated information may be used to provide reports to senior management about the execution of Bank of Canada's COOP Plans. Retention and Disposal Standards: COOP Program records containing contact information are updated as required, and outdated information is superseded. For the duration of the program, information is kept for two years after it has been superseded. Records related to health information are kept for a period of two years following the end of the related exceptional circumstances. When appropriate, certain information linked to public health and safety will be treated as transitory and not retained for the full 2-year retention period. Third party retention may differ from that of the Bank. RDA Number: 2015/021 Related Record Number: BOC CSD 406 TBS Registration: 20110263 Bank Number: BOC PPU 060
Cooperation and Liaison Description: Includes records related to formal and informal cooperation and liaison activities with other governments and agencies, organizations, and academic institutions, to communicate institutional activities, and delivering institutional programs and services. May also include records related to coordinating programs for international delegations and visits, facilitating information exchanges in areas of common interest, sharing knowledge, expertise, and best practices, reinforcing partnerships and establishing partners and creating new networks. Document Types: Minutes, agendas and records of decisions of multilateral and bilateral meetings, proceedings of symposia, roundtables and conferences, records of consultation activities. Record Number: BOC CSD 421
Description: The goal of this program is to encourage research at Canadian universities in areas critical to the Bank's mandate: macroeconomics, monetary economics, international finance, and the economics of financial markets and institutions. The records contain the applications and supporting document, including research papers, letters of nomination, and other material to substantiate how the applicants meet the criteria of the program; criteria used to determine successful applicants; committee meeting agenda and minutes, etc. Document Types: Fellowship Program - General, Policies and Procedures; Press Releases; Nominating Committee; Meetings; Presentations by Recipients of Research Findings. Record Number: BOC ELS 400
Fellowship Program Nominations Description: This bank describes information related to applications received by the Bank of Canada for the Fellowship Program (Fellowship and Governor's Awards). Personal information collected includes name of the applicant, home and work mailing address, telephone number and e-mail address, name of university and department where employed, curriculum vitae, letters of nomination from university officials about the application and also letters of reference. Class of Individuals: Applicants to the program. Purpose: The purpose of this information is to assist the Fellowship Nominating Committee in the annual selection process for recipients of the Fellowship Program. Consistent Uses: The information is used for the selection of recipients, for statistical and reporting purposes. Retention and Disposal Standards: Applications related to individuals granted Fellowships will be retained for 5 years following the termination of the Fellowship, then destroyed. Applications related to individuals not granted Fellowships will be retained for 5 years, then destroyed. RDA Number: 2015/021 Related Record Number: BOC ELS 400 TBS Registration: 006348 Bank Number: BOC PPU 036
Currency Museum Description: Includes information related to the administration and programs of the Currency Museum including the National Currency Collection, the largest collection of Canadian bank notes, coins, and tokens in the world. The Museum offers educational activities as well as various exhibits. Document Types: These records may include material related to general information about the Currency Museum, communications, records documenting the sale and distribution of photographic reproductions; information related to the planning and implementation of Exhibits, Tours, Activities/Workshops, Gallery Development, School Programs, Special Events; records relating to the National Currency Collection - Exhibits and Speeches, Acquisitions, including Specimen notes and Coins from Central Banks handed to Currency Collection, Items on Loan from the National Currency Collection, Items on Loan to Currency Collection, Donations, Gifts, Statement of Purchases. Record Number: BOC BN 8
Education Material, Programs and Services Description: This bank describes information relating to requests for education material, programs and services. The personal information collected includes the individual's name, home and email addresses, and telephone and fax numbers. In addition, where applicable, the information includes the organization name for which the individual works, the organization's address, the individual's business title, work telephone number, e-mail address and fax number. Class of Individuals: General public who have made requests to obtain information or make reservations for programs and services. Purpose: The purpose of this information is to respond to requests for education material and information sessions, reservations for programs and services. The purpose is also to receive comments or special instructions, how they heard about our materials, programs, and services, and whether they would agree to be contacted in the future. In addition, if the requester agrees to be contacted, the records are used to notify individuals of the availability of new materials, programs and services and for follow-ups such as assessing satisfaction with educational materials, programs and/or services received. Consistent Uses: The information is used for planning purposes and for in-house statistical purposes related to the volume and nature of requested materials, programs and services as well as the source of the requests. Retention and Disposal Standards: Hard copy information is retained for up to three months at which point it is transferred to an electronic database. Electronic information is retained for a period up to 10 years and then destroyed. RDA Number: 2015/021 Related Record Number: BOC BN8, BOC BN 6 TBS Registration: 20110264 Bank Number: BOC PPU 068
Sale of Photographic Reproductions of Objects in the National Currency Collection and Reproduction of Bank Note Images Description: This bank describes information used to administer the sale and distribution of photographic reproductions of objects (numismatic) from the National Currency Collection of the Currency Museum and information requested when individuals seek permission from the Bank to reproduce bank notes images. The personal information collected includes the name, telephone number, mailing and e-mail address of the requester, name of organization where applicable and fax number. It includes also bank account numbers, signatures, order history and opinions expressed in surveys from individuals that purchase photographic reproduction. Requesters that seek permission to reproduce bank note are also asked to describe the nature of the proposed reproduction and explain how the reproduction will be exhibited. Class of Individuals: General public Purpose: The Bank of Canada is the registered copyright owner of all design elements of Canadian bank notes. The reproduction of bank note images is protected by federal legislation including the Criminal Code of Canada and the Copyright Act. The purpose of this information is to ensure that appropriate permission is granted prior to the reproduction of bank note images, and to support the sale and distribution of Photo Reproductions through the Bank's Currency Museum. Consistent Uses: The records are used for planning purposes and for in-house statistical purposes such as source, nature of request, pieces sold, interest in particular objects, and returning customers to support the sale and distribution of photographic reproductions. Retention and Disposal Standards: Paper records relating to the requests for permission to reproduce bank notes are kept for 2 years at which point they are transferred to a database and then destroyed. Database records are kept for a period of 5 years and then destroyed. Paper records relating to the sale of photographic reproductions are kept for 1 year at which point they are transferred to a database and then destroyed. The electronic copies are kept for a period of 7 years, and then destroyed. RDA Number: 2015/021 Related Record Number: BOC BN 8, BOC BN 6 TBS Registration: 006457 Bank Number: BOC PPU 047
Financial Management
Description: Includes records related to the receipt, control, and expenditure of public funds or institutional revenue which may include establishing, operating, and maintaining accounting systems, financial oversight, control and planning, budget submissions and budget reporting, managing funds in the form of allocations. May include records relating to accounts payable (expenditures), accounts receivable (revenues), banking, budgeting, cash accounting, cost recoveries, goods and services tax, duties and tariffs, petty cash, grants, contributions and transfer payments, taxes, resource allocations, liability and revenue control, allotments and transfers, allowances, and accounting standards and methods. May also include documentation related to institutional automated financial management systems. Document Types: Invoices, vouchers, financial statements, summaries, financial management reports and statistics, cheques, accounting codes, cash receipt journals, internal audit and compliance reviews, estimates and working papers, budget forecasts, fiscal year reports, postage accounts, receipts, signing authority documentation, packing slips, direct deposit applications, statements of account, purchase orders, insurance claims, commitment reports, and acquisition cards. Record Number: BOC CSD 441
Accounts Payable/Receivable Description: This bank describes information related to individuals who are issued payments by the Bank, and individuals who remit monies payable to the Bank. Payments may be issued and made by cheque, cash or electronically, and may involve travel and hospitality claims, education course fees, program payments, isolation allowances, membership fees, awards, ex gratia, reimbursement of overpayments, payments of goods or services, including Bank’s merchandise (e.g., publications, souvenirs, etc), rent, royalties. Personal information may include name, contact information, certificates of Indian Status card, financial information, credit card information, nature of expense/claims/remittance, employee identification number, other identifying number, signature, and Social Insurance Number (SIN). Class of Individuals: Current and former employees of Bank and general public. Purpose: Personal information is used to support the payment of financial benefits and entitlements in relation to expenses, fees, claims and other non-payroll payments, and the collection of monies owing to the Bank in relation to goods and services. The SIN is collected pursuant to the Income Tax Act and may be used to issue various income reporting slips and reporting documentation. The certificates of Indian Status card is collected pursuant to s. 87 of the Indian Act as well as pursuant to the Ontario First Nations Point-Of-Sale Exemptions. Consistent Uses: Information may be shared with financial institutions for transactions purposes. In some cases, the SIN and other information are shared with the Canada Revenue Agency /Revenue Québec, and are used for data matching purposes -see institution-specific PIBs: Individual Returns and Payment Processing-CRA PPU 005; GST/HST Returns and Rebates Processing-CRA PPU 241; Business Number and Program Account Registration-CRA PPU223; Commodity Tax Objections, Determinations and Appeals to the Courts-CRA PPU 177; Excise and GST/HST Rulings and Interpretations-CRA PPU 092; Goods and Services Tax / Harmonized Sales Tax Credit (GST/HST credit)-CRA PPU 140; GST / HST Audit and Examination-CRA PPU 430; Part XIII Non-Resident Withholding Program-CRA PPU 094. Information may be used or disclosed for financial reporting and program evaluation. Travel and hospitality expenses incurred by members of the Banks’ Governing Council are proactively disclosed on Bank’s website. Retention and Disposal Standards: Records are kept for 7 years then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 441 Bank Number: BOC PPU 083
Procurement and Contracting Description: Includes records related to procurement and contracting process to obtain goods and services in accordance with an agreement between a contracting authority within the institution and a person or firm. Records may include information about identifying the goods or services to be purchased, selecting the most effective procurement approach, contract development and approval processes and procedures, contract negotiations, debriefing unsuccessful bidders, administering awarded contracts, including amendments if required, and post-contract evaluations. May also include information related to the contractor; e.g. company profiles, résumés, work experience, previous contracts completed, and clients. These records also include information related to the proactive disclosure of relevant contracts for goods and services. Document Types: Contract case files and related correspondence, award criteria, guidelines, regulations, approval requirements, statements of work, Requests for Proposals, contractor eligibility lists, feasibility studies, planning documents, solicitation or tender documents, monitoring reports, invoices, payment requisitions, post-completion evaluation reports, sole source contract justifications, standing offers, supply arrangements, customer and vendor liaison documentation, purchase requisitions, security clearances or checks, etc. Record Number: BOC CSD 481
Travel Description: Includes records related to the authorized travel of individuals in support of the institution’s mandate. Records may include information related to employee entitlements and obligations, employer obligations, and travel allowances and/or per diem rates. The records may also include information related to the proactive disclosure of relevant travel expenses. Document Types: Travel advance claims, expense claims and receipts, itineraries and correspondence, applications for travel cards, reporting templates, hotel, and airline directories Record Number: BOC CSD 501
Travel Description: This bank contains advances, claims, receipts, travel arrangements, itineraries and correspondence concerning employee business travel. Personal information may include name, contact information, employee identification number, financial information, travel history, travel claims, accommodations, meals, and preferences. Travellers may also be requested to provide date of birth and gender when booking travel arrangements. Class of Individuals: Bank of Canada employees, who travel on official institutional business, and their spouses or common-law partners and/or dependants. Purpose: The purpose of this bank is to maintain information regarding the travelling expenses of employees. Consistent Uses: To provide advances and approve claims for business travel expenses. Information may be used or disclosed for program evaluation and reporting purposes. Retention and Disposal Standards: Records are kept for a period of seven years, then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 501 TBS Registration: 000075 Bank Number: BOC PPE 841
Human Resources
Compensation and Benefits Description: Includes records related to the programs and activities that establish and administer pay, pension, and other benefit standards and practices to ensure that employees receive fair compensation/remuneration/payment for work performed. May include records related to continuous service, garnishment, maternity and parental benefits, attendance and leave, rates of absenteeism, overtime, pay authorities, performance pay, rates of pay, severance pay, temporary and summer students, part-time employees, pay administration, emergency salary advance, life, disability, health and dental insurance plans, Canada Pension Plan, and the Bank of Canada Pension Plan and Supplementary Pension Arrangement plans. Document Types: Correspondence, compensation surveys, insurance plan directives and rules, copies of internal audit reports, terms and conditions relating to insurance eligibility, premiums, contributions, and benefits, and copies of relevant legislation, regulations, and procedures and guidelines. Record Number: BOC CSD 416
À la Carte "Benefits Enrolment" Description: This bank describes information relating to the administration of the Bank of Canada's benefits program for employees. The records related to this PIB contain all documents created as a result of an employee's enrolment or re-enrolment such as the enrolment forms and acknowledgement of an employee's insurance level. Personal information collected includes employee name, employee identifier, home address and telephone number. Class of Individuals: Current and former Bank employees. Purpose: The purpose of this bank is to document the enrolment of employees in this benefits program and the administration of employee-selected benefits by the Bank of Canada. Consistent Uses: Non-personal information may be used to provide reports about the management of this program to the Bank's Senior Management. The information may also be used for research, planning, audit and evaluation purposes. Retention and Disposal Standards: Records are kept for a period of 16 years then destroyed after being superseded. If the employee leaves the Bank, or in the case of the death of the employee, the records are held for 16 years after last administrative use. RDA Number: 2015/021 Related Record Number: BOC CSD 416 TBS Registration: 006324 Bank Number: BOC PPE 823
Attendance and Leave Description: This bank contains absence input forms and summary reports which include the employee identification number, leave applications, and correspondence related to Attendance and Leave. The annual summary of Attendance and Leave is attached to the Employee Personnel Record. Some Attendance and Leave information exists in automated form, as modules of institutional personnel databases, especially as time/attendance, leave control and absenteeism systems. Class of Individuals: Bank of Canada employees. Purpose: The purpose of this bank is to support the administration of employee Attendance and Leave. Consistent Uses: To record attendance and authorize leave, to support decisions on pay and benefits, such as those concerning leave and termination of employment, and to evaluate the use of leave and rates of absenteeism. Retention and Disposal Standards: Records are kept for a period of three years, then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 416 TBS Registration: 002211 Bank Number: BOC PPE 821
Garnishees Description: This bank contains orders of garnishment and related correspondence. Class of Individuals: Bank of Canada employees. Purpose: The purpose of this bank is to maintain information concerning orders for garnishment. The social insurance number may or may not be present. If present, it is in some cases authorized under the Income Tax Act and the Family Orders and Agreements Enforcement Assistance Act and Regulations. Consistent Uses: To provide for the execution of orders of garnishment. Retention and Disposal Standards: Records are kept for a period of six years after the garnishment order is no longer in force, then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 416, TBS Registration: 000076 Bank Number: BOC PPE 822
Income Maintenance and Long-Term Disability Claims Description: This bank contains specific case file records relating to the Income Maintenance and Long Term Disability programs. It contains notice of leave of absence, completed necessary forms applying to programs, medical certificates, payment information, correspondence between employee and Great West Life regarding their claim, gradual return to work program records, etc. Class of Individuals: Bank of Canada employees. Purpose: The purpose of this bank is to document information on the administration of the Income Maintenance and Long-Term Disability Programs of the Bank of Canada. Consistent Uses: To administer specific claims and ensure payments are made to employees who are on the income maintenance and long-term disability programs. Retention and Disposal Standards: Records are kept for a period of 16 years after termination of the claim or after last administrative use, then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 416, BOC CSD 471 TBS Registration: 005279 Bank Number: BOC PPE 832
Pay and Benefits Description: This bank contains certificates for pay, allowances and deductions, which set out pay and benefit information for each employee, including the Social Insurance Number (SIN), as well as correspondence related to the administration of Pay and Benefits. The bank may also include banking information for pay and pension, orders for garnishment, attachment, and diversion of funds. Earning and superannuation records are attached to the Employee Personnel Record. Some of the above information exists in a computer-based system in order to generate salaries, pensions, deductions or to adjust an employee payroll/personnel record. Class of Individuals: Current and former Bank employees. Purpose: The purpose of this bank is to provide documentation for the administration of Pay and Benefits. The use of the social insurance number is a requirement under the Income Tax Act, the Employment Insurance Act. Consistent Uses: To approve the disbursement of salaries and allowances and the retention of deductions. The SIN is used for purposes of identification and to ensure consistency in administration of Pay and Benefits. Provision of the SIN is mandatory for this bank, subject to exemption of some individuals under special circumstances. The bank enables audit and reconciliation of payroll accounts (e.g., employee remuneration and entitlements) and supports the recovery of overpayments and debts owed to the Crown and, where applicable, enables execution of orders of garnishment, attachment, or diversion of funds in accordance with the Garnishment, Attachment and Pension Diversion Act. Retention and Disposal Standards: After an employee leaves the Bank, the personnel record is kept until the individual reaches the age of 80, or two years after the death of the individual and then destroyed, provided two years have elapsed since the last administrative action concerning the information. Payroll Transaction records are kept 7 years then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 416 TBS Registration: 002212 Bank Number: BOC PPE 820
Employment Equity and Diversity Description: Includes records related to the programs and activities that ensure equitable representation and distribution in the workplace of women, aboriginal peoples, persons with disabilities, and members of visible minority groups. May include records related to workforce analysis, employment equity initiatives, monitoring activities, duty to accommodate, flexible work arrangements, self-identification, adaptive technologies. Document Types: Internal employment equity policies, copies of relevant legislation, regulations and policies, review and assessment reports, statistical reports, surveys, and Reports to Parliament. Record Number: BOC CSD 431
Equity, Diversity and Inclusion Program Description: This bank contains personal information on employees Self-Identification Information from external candidates and employees that is needed to support the Bank's Employment Equity Program Equity, Diversity and Inclusion (EDI) Program. This information is collected on a voluntary basis, and respondents are asked to identify their gender, whether they are an aboriginal person, whether they have a disability, or are a member of a visible minority group. External candidates are asked to self-identify in one or more of any applicable designated groups as outlined in the Employment Equity Act (Indigenous (Aboriginal) Peoples, persons with disabilities, or members of visible minorities/racialized groups) and this information is used to measure representation and identify potential barriers in the selection process. Once hired, Bank employees are also invited to self-identify in one or more of any applicable designated groups and to volunteer additional information about their identities to help shape Human Resources (HR) and Bank programming and initiatives for a more inclusive and barrier-free work environment. Further descriptors include racial identity and/or cultural ethnic identity, Indigenous communities, language spoken, types of disability, identification as the LGBTQ2S+ including sexual orientation, gender identity or expression, or status of veteran of the Canadian Armed Forces. Class of Individuals: Regular full-time employees; regular part-time employees; contract and temporary employees of the Bank of Canada. Permanent, term, short-term employees of the Bank of Canada and secondees to the Bank, and external recruitment candidates. Purpose: This information is used for purposes specified in the Employment Equity Act; that is for implementation of the employment equity policy and program. Data are collected to provide a comprehensive picture of Bank staff by designated groups (e.g., women, aboriginal peoples, persons with disabilities and members of visible minority groups). This information may be linked with that in other banks containing employee information using the Employee Number in order to obtain statistical information used in the preparation of the Annual Report to the Department of Human Resources and Skills Development. This data is also used to compare the situation of designated group members with non-designated group members within the Bank and with their counterparts in the general labour market. Self-identification information may also be obtained from the bank on Applications for employment (BOC PPU 035). Self-Identification Information (SII) is obtained voluntarily for the implementation of the Bank’s EDI Program, in keeping with the Bank’s Employment Equity Policy, Recruitment Policy, Use of Self-Identification Guideline, and its Equity, Diversity and Inclusion Strategy 2022-24, and also in accordance with sections 5(a), 5(b) and 10 of the Employment Equity Act and section 16(1) of the Canadian Human Rights Act. The Bank is required, at minimum, to invite self-identification for Indigenous (Aboriginal) Peoples, persons with disabilities, and members of visible minorities/racialized groups. We are also required to collect data for women for reporting, but this is mandatory data collected at time of hire. The Bank does request additional voluntary SII from employees for the purposes of its own EDI Program. Consistent Uses: The information gathered is used in the delivery of the Bank's Employment Equity Program to help create a more representative workforce. It may be used to compile statistical data or for administrative purposes that support measures to ensure that designated groups are equitably represented in the Bank. The Bank’s EDI program and related initiatives aim to measurably reduce any barriers that are identified in the representation of designated groups across the Bank compared to the labour market; and to provide a snapshot of the Bank’s workforce for legislated reporting.
SII is matched with other personal information of employees and of external candidates contained in other PIBS, such as Employee Personnel Record (PPE 810), Attendance and Leave (PPE 821), Staffing, Applications for Employment (PPU 035), Pay and Benefits (PPE 820), Training and Development (PPE 825), etc., in order to meet EDI Program and reporting requirements. When SII is matched with other employee personal information, it is commonly referred to as EDI data.
SII and EDI data is used for statistical purposes in the preparation of legislative reports (such as the Annual Report to the Labour Program) and corporate reports, including progress against our strategy commitments. It is also used to evaluate and inform broader EDI policies, programs and management practices to help shape priorities that will increase equity in opportunities and outcomes, retention and inclusion. It may also be used to inform business decisions and specific projects intended to measure employment experiences and outcomes for employees, identify potential barriers in all aspects of the employee lifecycle, and enhance policy and programs. Retention and Disposal Standards: Employment Equity questionnaires are retained for a period of two years after an employee leaves the Bank, then destroyed. When questionnaires are superseded, the previous questionnaires are immediately destroyed.
External Candidates and Bank employees can opt out from the program and delete their own Self-Identification Information.
Self-identification information is retained for a period of two years after an employee leaves the Bank, then destroyed. When Self-Identification Information are superseded, the previous information is immediately destroyed. RDA Number: 2023/002 Related Record Number: BOC CSD 431 Bank Number: BOC PPE 817
Evaluation of Positions Description: Includes records related to the factors, elements, and other criteria used to establish the relative value of work for an occupational group. Evaluation provides a means of grouping similar types of work together so that it can be ranked by levels of difficulty and differentiated from other, dissimilar work. It also provides a basis for employee compensation in the institution. Document Types: Inventories, job evaluations, organization charts, internal policies, and guidelines, identification of functions or positions, job evaluation standards, language requirements of positions, competency requirements and/or profiles, statistical data, audit reviews and reports, generic work descriptions and job profile. Record Number: BOC CSD 411
Labour Relations Description: Includes records related to relations between employer and employee (through the bargaining agents or units on behalf of the employees) within the institution. May include information related to adjudication and unfair labour practices complaints, discipline, demotion and termination, exclusions, certifications and union dues, human rights complaints, pay equity, collective agreement administration, conflict resolution/alternative dispute resolution processes and procedures, certification process, mediation, and workplace assessment. Document Types: Grievance and conflict resolution procedures, copies of relevant acts and regulations, settlement documentation, investigation reports, documentation of adjudication hearings (e.g. legal documents, subpoenas, proceedings, records of decisions, witness statements), institutional codes of conduct, dispute resolution reports, workplace assessment reports, and mediation agreements. Record Number: BOC CSD 461
Discipline Description: This bank contains notices of disciplinary action and correspondence about employee misconduct, testimony by witnesses, legal opinions, investigations of possible misconduct, and analysis reports of these investigations. It is important to note that notices of disciplinary action may be attached to the Employee Personnel Record. Class of Individuals: Bank of Canada employees. Purpose: The purpose of this bank is to maintain information used in disciplinary actions. Consistent Uses: To determine the need for and nature of disciplinary actions, and to support decisions on pay and benefits, attendance and leave, transfer, demotion and termination of employment. Retention and Disposal Standards: Records are kept for a period of five years following the date of disciplinary action, then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 461 TBS Registration: 002219 Bank Number: BOC PPE 836
Grievances Description: This bank contains presentations by employees, receipt notices and replies by management, testimony by witnesses, legal opinions, investigation and analysis reports, job descriptions required in the grievance process regarding classification; and correspondence about grievances. Class of Individuals: Bank of Canada employees. Purpose: The purpose of this bank is to record information used in the grievance process. Consistent Uses: Information contained in this bank is used exclusively to accommodate and, where possible, to resolve Grievances at all levels in the grievance process. Retention and Disposal Standards: Records are kept for a period of five years following date of resolution, then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 461 TBS Registration: 002218 Bank Number: BOC PPE 835
Personal Harassment Description: This bank contains letters of complaint regarding incidents of harassment; records of interviews with both complainants and alleged harassers; records of interviews with witnesses to incidents; summations of management investigations; and analyses of events and records of decisions taken about particular incidents. Such information must be retained as a separate record and not placed on the complainant's Employee Personnel Record. When a disciplinary action results from an investigation, information will also be filed in the Discipline Bank. Class of Individuals: Bank of Canada employees. Purpose: The purpose of this bank is to record information necessary for dealing with complaints of Personal Harassment at the workplace. Consistent Uses: To make decisions in specific instances on whether or not Personal Harassment is occurring and when this is the case to determine the appropriate action, including disciplinary action, to be taken to end a harassment situation. Retention and Disposal Standards: Records are kept for a period of five years following the date of the most recent administrative activity in relation to an individual case, then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 461 TBS Registration: 002237 Bank Number: BOC PPE 837
Occupational Health and Safety Description: Includes records related to the provision of a safe and healthy working environment for all Bank of Canada employees. Records may include information related to occupational health and safety training, health assessments of employees and emergency medical services, environmental health investigations and surveys, first aid training, facilities, services and supplies, the selection and use of personal protective equipment and clothing, the rehabilitation and retraining of employees disabled by work injuries or illnesses, employee assistance services, the development and monitoring of occupational and environmental standards, procedures and other directives for the prevention of occupational illness and injury, the Canada Labour Code, workplace fitness programs, and the Workplace Health and Safety Committee. Document Types: Accident/injury reports, safety guides, copies of ergonomic assessments, first aid needs assessments and treatment manuals, first aid reports, advisory notices, exposure to hazardous material case files, safety inspection reports, Workplace Health and Safety Committee records (agendas, minutes of meetings, records of decision, etc), medical examination reports, occupational injury or illness investigation reports, first aid training programs, policies, standards, guidelines and procedures, and copies of relevant legislation and regulations. Record Number: BOC CSD 471
Employee Health Record Description: This bank contains occupational health evaluations and all personal medical data including employee assistance records and copies of Workplace Safety Insurance Board (WSIB) reports. Prior to 2002, this bank may also contain records relating to the Income Maintenance and Long-Term Disability Programs, i.e. completed forms to apply for LTD; all interaction between employee and Health Services; gradual return to work program records, etc. Class of Individuals: Bank of Canada employees. Purpose: The purpose of this bank is to maintain health evaluations on Bank employees, and to provide documentation for the administration of occupational health and certain benefit programs. Consistent Uses: The information is used to support medical, employment and pension decisions/entitlements. Retention and Disposal Standards: Records are destroyed after a period of 20 years from closure of files. Files are closed after employee leaves the Bank or following the last intervention, if this occurs after the employee has left the Bank. Certain records relating to designated substances or procedures, i.e. audiograms are kept for a further 20 years, then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 471 TBS Registration: 002215 Bank Number: BOC PPE 830
Income Maintenance and Long-Term Disability Claims Description: This bank contains specific case file records relating to the Income Maintenance and Long-Term Disability programs. It contains notice of leave of absence, completed necessary forms applying to programs, medical certificates, payment information, correspondence between employee and Great West Life regarding their claim, gradual return to work program records, etc. Class of Individuals: Bank of Canada employees. Purpose: The purpose of this bank is to document information on the administration of the Income Maintenance and Long-Term Disability Programs of the Bank of Canada. Consistent Uses: To administer specific claims and ensure payments are made to employees who are on the income maintenance and long-term disability programs. Retention and Disposal Standards: Records are kept for a period of 16 years after termination of the claim or after last administrative use, then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 416, BOC CSD 471 TBS Registration: 005279 Bank Number: BOC PPE 832M
Occupational Health and Safety Description: This bank describes information that is used in support of the occupational health and safety activity, including the prevention of accidents and injuries or illnesses related to occupations, authorization of leave and benefits associated with work-related injury or illness, fitness to return to work assessments, duty to accommodate, health and ergonomic assessments, health and safety complaints, injury compensation, and rehabilitation and retraining. Personal information may include name, contact information, employee identification number, employee personnel information, financial information, nature of complaint, medical information, opinions and views of, or about, individuals, and signatures. Class of Individuals: Current and former Bank of Canada employees. Purpose: To maintain records relating to occupational injuries or illnesses and subsequent disabilities arising out of, or aggravated by, conditions of work. It also provides documentation for the administration of occupational safety and health programs at the Bank of Canada, which includes the promotion of a safe and healthy workplace for employees and others, the prevention of accidents, occupational injuries and illnesses and, the investigation of occurrences of such injuries and illnesses. Information is collected under the Canada Labour Code and the Canada Occupational Health and Safety Regulations. Consistent Uses: To record safety and health details and causes of accidents/injuries in order to assist in accident prevention and health protection. To assure Bank employees receive proper compensation for accidents/injuries. Information may be used or disclosed for the following reasons: to support decisions related to worker's compensation and injury-on-duty leave; as a means of preventing injuries and illnesses and subsequent disabilities arising out of, or aggravated by, conditions of work; to establish that individuals subject to certain identified occupational risks are able to continue working without detriment to their health or safety or to that of others; and to establish the conditions under which certain individuals with identified illnesses or disabilities are able to continue to work under controlled conditions. Limited information may be shared with private sector health service providers with the consent of the individual it concerns. Information may be used to communicate with contacts of employees in emergency situations. Information is also used to process payments and chargebacks with respect to injury compensation claims. Information related to injury compensation claims, including related correspondence and amounts paid, is retained by Human Resources and Skills Development Canada (HRSDC) and is shared with the institution of the affected employee. HRSDC holds information pertaining to employee compensation amounts, which are charged to institutions and distributed on a cost-recovery basis. The information may also be used for reporting and statistical purposes. Retention and Disposal Standards: First aid records are retained for two years, then destroyed. Accident and Occupational Injury or illness records are held for 10 years following the date of the occurrence, then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 471 TBS Registration: 002217 Bank Number: BOC PPE 831
Official Languages Description: Includes records related to the provision of services to the public and to employees in both official languages in accordance with the Official Languages Act and its pursuant regulations. May include information related to language of work, minority official language rights, equitable participation, signage, communications with and services to the public, use of official languages on institutional web sites, and administration of the official languages program. Document Types: Includes Review on Official Languages, policies, procedures and guidelines, complaint investigation reports, reports to Senior Management and copies of relevant legislation and regulations. Record Number: BOC CSD 476
Official Languages Description: This bank contains basic personal data such as first official language and the employee identification number for purposes of identification; language knowledge levels; training certificates and correspondence about the official languages' qualifications of employees. Class of Individuals: Bank of Canada employees. Purpose: The purpose of this bank is to provide documentation for administration of official languages policies as they pertain to employees. Consistent Uses: To document the language training needs and accomplishments of employees, to aid in determining the linguistic status of employees and in auditing the administration of official language programs. Retention and Disposal Standards: Records are kept for a period of two years after the employee leaves the Bank, then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 476 TBS Registration: 002214 Bank Number: BOC PPE 826
Recruitment and Staffing Description: Includes records related to the recruitment and staffing of people to fill full-time or part-time positions within the institution. Records may include information related to screening, examining, testing, interviewing, assessing, selecting, hiring, and promoting candidates for employment. May also include information related to terms and conditions of employment (including conflict of interest), deployments, assignments, and secondments, student, professional, and occupational recruitment, as well as information received from or shared with employment agencies. Note: Relevant information may be transferred to an employee’s personnel file if the individual accepts an offer of employment from the institution. Document Types: Unsolicited résumés and curricula vitae, model interview questions and answers, competition posters and announcements, application forms, competition assessment tools and rating guides, reference check procedures, checklists, and letters, inventories of qualified candidates, candidate inquiries and responses, copies of letters of offer, ratings board assessments, information within automated or Web-based application tools, and second language evaluation results, etc. Record Number: BOC CSD 486
Employee Personnel Record Description: This bank describes information concerning personal characteristics, including age and sex; employee identification number; home address; citizenship; education, including transcripts, certificates and diplomas; employment history, curriculum vitae; geographical and organization location; appointments, transfers, promotions and demotions; periods of employment, including probationary periods, tenure; performance reviews and employee appraisals; classification including position numbers, groups, levels, titles and salaries; banking information for pay and pension; superannuation and insurance, including names of beneficiaries, power of attorney and witness. Also included, where applicable, is information concerning military service, including periods and areas of service; and termination of employment, including certificates and reasons for termination. The Employee Personnel Record may contain summary records of decisions relating to staffing, attendance and leave, pay and benefits, training and development, inventory of technical qualifications, decisions concerning compensation and fitness for work, official languages, discipline, and level of security clearance. The major series of information concerning these syllabus is, however, found in other personal information banks described in this chapter. The Employee Personnel Record may not include the personal information actually used to make decisions in the areas noted above. Some of the above information exists in a computer-based system in order to generate reports on such syllabus as training, human resources inventory searches, attendance and leave and other related reports as required. Class of Individuals: Current and former Bank employees. Purpose: The purpose of this bank is to have a record of an individual's employment and to facilitate personnel administration. Consistent Uses: The main use of this bank is to provide documentation and authorization regarding appointments, transfers, promotions, demotions, termination of employment and superannuation. It is also used to authenticate decisions on staffing, attendance and leave; pay and benefits including superannuation; training and development; assignment of project work to staff with required skills set, occupational health and safety; official languages; discipline; and level of security clearance; as well as to verify employment references. In some of the above cases, the information in this bank is a summary which refers to other more detailed information in other banks. This information may be used, provided such use is consistent with the main uses of the information, to ensure that personnel actions are co-ordinated in the interests of both the individual and the employer. Retention and Disposal Standards: After an employee leaves the Bank, the personnel record is kept until the individual reaches the age of seventy, or two years after the death of the individual, provided two years have elapsed since the last administrative action concerning the information. Performance appraisals are kept on an employee's file for a period of five years and then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 486 TBS Registration: 002210 Bank Number: BOC PPE 810
Staffing, Applications for Employment Description: This bank contains all applications received from Bank of Canada employees and the general public requesting employment with the Bank of Canada. It includes completed application forms and self-identification information on employment equity group status, letters, curriculum vitae, complaints and other personal information. This bank also contains staffing requests; position descriptions; salary ranges; selection profiles; competition posters; transfer requests; layoff lists; human resources inventory print-outs; lists of candidates; rating committee assessments, including evaluation notes from staffing committees; test results; eligibility lists; offers of employment; notices to candidates; and correspondence concerning staffing by various processes, including by competition and human resources inventory searches. Records in the bank contain a variety of personal information which may include education levels and the employee identification number. Class of Individuals: Internal and external individuals seeking employment. Purpose: To maintain a record of applications for employment and information used in staffing positions. Consistent Uses: The files are used in the selection of staff, and for reporting and statistical purposes. Some information may be shared with a third-party service provider in order to validate educational credentials and professional designations. Notations of staffing decisions may also appear in the Employee Personnel Record -PPE 810 bank. Retention and Disposal Standards: Internal and external applications which have been considered in a staffing process are to be kept for a period of two years after the last administrative use, then destroyed. Complaint files are kept for five years following date of resolution, then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 486 TBS Registration: 001597 Bank Number: BOC PPU 035
Relocation Description: Includes records related to the authorized move of an employee from one place of duty to another or the authorized move of an employee from the employee's place of residence to the employee's first place of duty upon appointment to a position in the institution. Records may include information related to employee entitlements and obligations, employer obligations, third party service providers, interim accommodation, travel to new destination, spousal relocation, advances, legal fees, and long-term storage. Document Types: Relocation expense claims, copies of institution-specific policies and procedures, and moving and storage company information. Record Number: BOC CSD 491
Relocation Description: This bank contains authorizations, advances, claims, receipts, and correspondence concerning the relocation of employees and their families. Personal information may include the employee's name; contact information; salary; bank account information; education; citizenship; reference letters; date of birth; marital status; if applicable, employee's housing or rental accommodation status, credit status; payroll notifications for allowances and subsidies including information about related tax liabilities. Class of Individuals: Bank of Canada employees, and their spouses or common-law partners, their children and/or extended family members who are considered dependants for tax purposes Purpose: The purpose of this bank is to maintain information regarding the relocation of employees. Consistent Uses: To administer the relocation functions with respect to their approval, as well as advances and claims. Some information may be shared with external service providers who assist in the provision of relocation services and related services for the Bank's employees who are relocated. Retention and Disposal Standards: Records are kept for a period of seven years following the date of the last transaction, after which they are destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 491 TBS Registration: 000074 Bank Number: BOC PPE 840
Training and Development Description: Includes records related to formal and informal training received by employees to develop their knowledge, skills and competencies, maximise their potential and increase their productivity. Records may include information related to language training, training requirements, professional development, leadership development programs, learning and training policies, monitoring and reporting requirements and continuous learning. May also include records related to liaison with training providers. Document Types: Annual training reports, individual learning plans, employee orientation information, educational leave criteria, training and skills needs analysis documents, knowledge assessment criteria and results, performance level descriptions, criteria, assessments and agreements, institutional policies on membership fees, and second language training requirements. Record Number: BOC CSD 496
Training and Development Description: This bank describes personal information collected to support the Bank's training and development programs. Personal information include name, language preference, course applications and evaluations; employee identification numbers; examination results and grades; records of fee payments; and correspondence related to employee participation in Training and Development activities, such as mentoring, coaching, developmental assignments, tuition assistance and courses. Class of Individuals: Bank of Canada employees Purpose: The purpose of this bank is to provide documentation for the administration of Training and Development programs. Consistent Uses: To approve the participation of employees in Training and Development activities, to register the employees and to certify their achievements. Information related to the needs for individual development mentioned on the Performance Review and Employee Appraisal Form is also contained in the Employee Personnel Record – PPE 810 bank. Information is also used for statistical, administrative and career planning purposes. Retention and Disposal Standards: Records related to training and development are kept for a period of five years, then destroyed. Records related to the Development Assignment Programs are retained for 2 years after completion of assignments or 2 years of inactivity (no assignments). Selected information on all candidates is computerized and retained for statistical purposes for 5 years, then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 496 TBS Registration: 002213 Bank Number: BOC PPE 825
Information Management
Data Administration Description: Documentation of data bases and requirements. Document Types: Data base documentation; data requirements; data definitions; data adjustments; data sources; data operations manuals. Record Number: BOC MFA 165
Legal Services
Access to Information and Privacy Description: Includes records related to the administration of the Access to Information and/or the Privacy Act including processing requests, preparing Annual Reports to Parliament, statistical reports and updates to Info Source publications, providing advice, guidance and training to employees, responding to complaints from requestors, conducting privacy impact assessments and responding to investigations by the Offices of the Information and/or Privacy Commissioners. Records may include information related to all requests for information under the control of the institution including correction of personal information and notification of correction of personal information, the identification, description and registration of personal information banks, informal requests, complaints, investigations and requests for judicial review, consultations with third parties and information received from or sent to other institutions, legal advice and requests for advice received from institutional officials that raise privacy and/or access to information concerns. Records may also include information related to requests leading to a change of policy or procedure and documentation pertaining to the software systems used within institutions to manage the administration of access to information and privacy requests. Document Types: Request case files (may include written requests for information, request forms, letters of acknowledgement, fee estimates, working notes, news clippings, summaries of analyses, request response package including cover letter and copies of released documents, requests to correct personal information, and Commissioner and judicial recommendations and orders), Annual Reports to Parliament, statistical reports, copies of relevant legislation, regulations and related policy instruments, internal policies, guidelines, directives and procedures, legal opinions, copies of audits and/or investigations from the Office of the Privacy Commissioner and/or Office of the Information Commissioner, updates to the Info Source publications, delegation of authority, staff time logs, notices of transfer, fees or extension of time, file lists, indices or finding aids, reports, memoranda and correspondence files. Record Number: BOC ELS 385
Access to Information and Privacy Description: The records containing the information described in this bank include requests made by individuals to obtain access to information under the control of the institution in accordance with the Access to Information Act and the Privacy Act, replies to such requests, and information related to their processing. These records may include requests for correction of personal information; informal requests; records related to complaints, investigations and requests for judicial review; consultations received from other institutions. Personal information may include the name of the requester, contact information and other processing information related to the request, as well as personal information contained in institution records that are relevant to the request. Class of Individuals: Individuals who exercise their rights under the Access to Information Act or the Privacy Act, and individuals who make informal requests to obtain information under the control of the institution. Purpose: Personal information described in this bank is used to administer the Access to Information Act and the Privacy Act, and to process and respond to informal requests. If required, information may also be used during investigations by the Offices of the Information and Privacy Commissioners. Consistent Uses: The information may be used for research, planning, audit and evaluation purposes. Retention and Disposal Standards: These files are held for two years after the last administrative use, then destroyed. RDA Number: 2015/021 Related Record Number: BOC ELS 385 TBS Registration: 20110641 Bank Number: BOC PPU 103
Disclosure to Investigative Bodies Description: Includes records related to requests made to institutions by federal investigative bodies (as defined in Schedules 2, 3, and 4 of the Privacy Regulations) for information to facilitate investigations pursuant to paragraph 8(2)(e) of the Privacy Act and to the institution’s response. The request from the investigative body must be received in writing and must include the following information: name of the investigative body, name of the individual who is the subject of the request or some other personal identifier, description of the requested information, section of the federal or provincial statute under which the investigative activity is being undertaken, and the name, title, and signature of the requester. The institution receiving the request must also indicate the following: decision to accept or refuse the request, date the request was received, title(s) of any relevant personal information bank(s) describing the personal information being requested, name, title, and signature of the official who authorized the response, and the name of the institution. The records must also contain copies of the information that was disclosed in response to the request. The records may also contain correspondence with the Privacy Commissioner of Canada and other information relating to the processing of the requests. Document Types: Requests for information, responses and related correspondence, reports, legal opinions, disclosure review and response procedures. Record Number: BOC ELS 390
Disclosure to Federal Investigative Bodies Description: This bank has been established in accordance with subsection 8(4) of the Privacy Act in order to retain copies of requests received from authorized federal investigative bodies for personal information pursuant to paragraph 8(2)(e) of the Privacy Act, for the purpose of enforcing a law of Canada or a province or carrying out a lawful investigation. Class of Individuals: Individuals about whom requests for personal information have been received pursuant to paragraph 8(2)( e) of the Privacy Act from federal investigative bodies. Purpose: The purpose of this bank is to permit the Privacy Commissioner to review disclosures, investigate complaints and report on any abuse of this disclosure provision. The use of the social insurance number is a requirement under the Income Tax Act. Consistent Uses: This bank is used to service inquiries from federal investigative bodies. Retention and Disposal Standards: Records are retained for at least two years following the date on which a request is received. RDA Number: 2015/021 Related Record Number: BOC ELS 390 TBS Registration: 20110642 Bank Number: BOC PPU 025
Legal Services Description: Includes records related to activities undertaken to enable the Bank to pursue policy, program and service delivery priorities and objectives within a legally sound framework. Legal Services include the provision of policy and program advice, direction in the development and drafting of the legal content of guidelines, assistance in the identification, mitigation and management of legal risks, legal support in ensuring compliance and enforcement of standards, guidelines, and representing the institution's interests in litigation. May include information related to legal advice, preparation of legal documents and litigation services. Document Types: Legal opinions, working papers, correspondence, copies of enacted legislation, records documenting consultations with other federal institutions, schedules, parliamentary returns, written questions and briefing books. Record Number: BOC CSD ELS 395
Conflict of Interest Declarations Description: The Bank of Canada's Policy on Conflict of Interest requires employees to declare if they have any interests that may be perceived as, or may be in conflict with the interests of the Bank. The personal information collected includes the employee's name, employee completed Conflict of Interest Acknowledgement / Disclosure Statements, reports and details of financial holdings provided by an employee with potential conflict of interest, any other documents providing a record of advice to determine if a conflict of interest exists as well as documents providing details on compliance measures taken. Class of Individuals: Current and former employees of the Bank of Canada. Purpose: The purpose of this information is to document the processes that the Bank of Canada has implemented to avoid Conflicts of Interest. This information documents if an employee has been provided an opportunity to read and question the Conflict of Interest Policy; any potential conflicts of interest, an employee may have; and any compliance measures taken to resolve conflicts of interest. Consistent Uses: To support decisions on transfers, discipline, and termination of employment. Retention and Disposal Standards: If no conflict exists, the information will be retained for two years after the employee leaves the Bank, then destroyed. If an genuine conflict exists, the information will be kept for 7 years after conflict is resolved, then destroyed. RDA Number: 2015/021 Related Record Number: BOC ELS 395 TBS Registration: 006397 Bank Number: BOC PPE 813
Physical Asset Management
Material Management Description: Includes records related to the sustainable and financially responsible management of an institution’s movable assets (excluding money and records) such as furniture, furnishings, equipment, supplies, vehicles, and other materiel used or acquired by the institution to facilitate the efficient delivery of institutional programs and services. May include information relating to planning, purchasing, maintenance, repair and disposal of materiel, and operating standards. Document Types: Inventories, price lists, disposal and surplus policies and procedures, insurance policies, licences, asset loss investigation reports, inventory control system specifications, asset transfer and disposal reports, user specifications, standing offer agreements, and copies of procurement procedures, policies and guidelines. Record Number: BOC CSD 466
Facility Management Database Description: This bank contains records of employee names, employee identification numbers, employment status, job levels and access card numbers which are used to support the management of space allocation and related resources. Class of Individuals: Bank of Canada employees and contractors. Purpose: To assist the Bank in managing space allocation resources. Consistent Uses: To allocate space and assets related to space such as furniture, phones, etc. Retention and Disposal Standards: Records are kept for a maximum of 6 months after an individual leaves the Bank, then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 466 TBS Registration: 004236 Bank Number: BOC PPE 819
Security
Security Description: Includes records related to the Bank's security program which includes personnel, information, and physical security, as well as the Security Risk Management function. The bank’s security program is informed by the bank’s Corporate Security Policy which is based on the Policy for Government Security. It also includes records related to developing policies, operational standards and procedures related to the security programs elements. Document Types: Physical access control; security breaches; access cards; security screening and clearances; policies and standards; threat and risk assessments; security awareness and training; physical security systems and equipment; advice and training on the use of security equipment; access control credentials and associated access rights to the Bank's IT environment. Record Number: BOC CSD 355
Employee Protection Description: This bank describes information related to the security of specific employees and/or their immediate family members. Personal information includes name, date of birth, contact information, physical description, medical information, identification numbers such as employee ID, passport number or driver’s license number, financial information, and personal vehicles information. Class of Individuals: Specific Bank employees and their immediate family members Purpose: The information is used to capture critical information that may be of assistance to law enforcement and/or officials at the Bank of Canada in the event of an emergency situation involving the person(s) for whom the profiles have been created. Consistent Uses: Some information may be shared with law enforcement agencies to conduct investigations. Retention and Disposal Standards: The information will be kept for two years after employee leaves the position then destroyed. RDA Number: 2015/021 Related Records Number: BOC CSD 355 TBS Registration: 20110644 Bank Number: BOC PPE 845
Identification and Access Control Description: This bank describes information related to the administration of access controls to Bank facilities, networks and restricted areas including temporary employee/tenant, contractors, visitors passes and access control logs. Personal information may include name, contact information, employer name, job title (for visitors), photographs, physical attributes, including biometrics, signatures, and access card numbers.
Class of Individuals: Employees, visitors and individuals on assignment or contract who require access to the Bank facilities or networks, as well as tenants of Bank facilities. Purpose: The bank is used to maintain information relating to the issuance, use and cancellation of identification and building/network-access and to assist in ensuring the security of the facilities and networks used by the Bank and the safety and security of individuals and assets. Consistent Uses: With the consent of the individual concerned, photographs and signatures held on file may be used for identification purposes in support of personnel security screening for the facilities, networks and applications accessed. The identification and building-pass database will record entry and exit times from facilities. This information will be used to support compliance with Bank of Canada policies and programs. It may also be used in the event of security-related incidents such as thefts or emergency situations. In such cases, the information may be shared with appropriate law enforcement agencies and emergency workers. Retention and Disposal Standards: All the records will be kept for five years after an individual’s last access to Bank networks or facilities then destroyed, except for biometric templates that will be kept for two years after an individual no longer requires access to Bank facilities and/or restricted areas at the Bank. RDA Number: 2015/021 Related Record Number: BOC CSD 355 TBS Registration: 20110645 Bank Number: BOC PPU 113
Public Key Infrastructure Subscriber Information Description: This bank contains subscriber's information collected by the Certification Authority of the Bank of Canada's Public Key Infrastructure. The Certification Authority is an internal entity used to issue, sign, revoke and manage digital certificates. A digital certificate is a secure electronic identity. Certificates typically contain a user's name and public key. Individuals that are subscribers of the Bank's Public Key Infrastructure have provided some identification and authentication information that may consist of their first and last name, photocopies of their passport, birth certificate, driver's license, employee service specific identification card, health card or marriage certificate. Class of Individuals: Bank of Canada employees, contractors, business partners and the public. Purpose: To assist the Bank in providing security services for Web based transactions. These services include encryption, authentication and digital signature services. Consistent Uses: The information collected by the Certification Authority will only be used for the purpose of issuing digital certificates and to enrol and verify a subscriber's identity. Retention and Disposal Standards: Private decryption keys stored by the CA never expire and will be kept indefinitely. Audit information, subscriber agreements and acknowledgements, and any identification and authentication information is retained for a minimum of seven (7) years following the termination of a certificate and then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 355 TBS Registration: 005156 Bank Number: BOC PPU 050
Reliability Checks and Security Clearances Description: This bank describes information related to reliability checks and security screening assessments of individuals working at or applying for employment at the Bank of Canada. Personal information may include employee identification numbers, completed fingerprint forms, results of the Royal Canadian Mounted Police criminal records name checks and/or fingerprinting records checks, credit bureau checks and Access Card Authorization forms, contact information, character assessments, citizenship status, date of birth, educational information, physical attributes, place of birth, signature, and previous employment information. In addition, this bank describes completed Personnel Security Clearance Questionnaires and Personnel Security Assessments, summaries of Canadian Security Intelligence Service records checks and investigations, completed Government of Canada Personnel Screening Request and Authorization forms, security briefings and other documentation providing positive identification. The bank may also describe personal information about any immediate relatives, including name, contact information, date of birth and death, and relationship to applicant. Class of Individuals: All current and former Bank's employees, employees of a contracted company, service personnel and construction workers requiring temporary access to buildings and students. Purpose: Personal information is collected to maintain reliability check and security clearance support documentation; the bank is used to record information pertinent to the determination of the appropriate level of security clearance for employees whose position requires security screening. Consistent Uses: Some information may be shared with the RCMP and CSIS to conduct the requisite checks. Notation of level of security clearance may be attached to the Employee Personnel Record -PPE 810 bank. Retention and Disposal Standards: Records are kept for a period of five years after an employee leaves the Bank, then destroyed. Contracted company employees' records are kept for five years after departure from the Bank, then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 355 TBS Registration: 002216 Bank Number: BOC PPE 816
Security Incidents Description: This bank describes information related to physical, administrative, and technical security, including: security complaints and breaches, privacy breaches, workplace violence, theft, fraud, vandalism, accidental damages, emergency and increased threat situations, and threats to the national interest of Canada. Personal information may include name, contact information, physical attributes, employee identification number, employee personnel information, criminal charges/investigation information, financial information, opinions and views of, or about, individuals, and signature.
Class of Individuals: Employees of the Bank and other individuals involved in security incidents. Purpose: Personal information is collected to report and investigate security incidents and to ensure that vulnerabilities are identified, and the risk of future occurrences reduced. Consistent Uses: Information may be disclosed to the following entities: the departmental security office, departmental ATIP office, the appropriate law enforcement authority for incidents suspected to be criminal offences; the Privy Council Office for incidents involving the compromise of Cabinet confidences; the Canadian Security Intelligence Service for incidents involving threats to the national interest; the Office of Critical Infrastructure Protection and Emergency Preparedness for incidents and threats affecting the availability of critical assets and services; the health and safety committee and to Health and Safety Officers appointed under the Canada Labour Code for incidents which can be considered as a "hazardous occurrence" or involve employee injury; and the Treasury Board of Canada Secretariat for incidents that have an impact on government operations or that could require revisions to operational standards or technical documentation. In the case of privacy breaches, information may also be disclosed to the Office of the Privacy Commissioner of Canada. Information may also be shared with human resources officials and managers, as required, to determine appropriate action and to support decisions regarding discipline or investigations. The information may also be used or disclosed for program evaluation. Retention and Disposition Standards: Records are kept for 7 years then destroyed. Privacy incidents not related to a security event/incident and not subject to a security investigation are kept 2 years. RDA Number: 2015/021 Related Record Number: BOC CSD 355 TBS Registration: 20140042 Bank Number: BOC PPU 123
Security Video Surveillance Description: This information relates to video surveillance recordings generated by closed circuit television (CCTV) cameras located on the perimeters of, or within institutionally operated buildings and facilities. Personal information collected includes recorded visual images. Class of Individuals: Any person within proximity of video surveillance recording capabilities. Purpose: This information is used to enhance the security of facilities used by the Bank of Canada and of individuals and assets present in such facilities. Video surveillance is sometimes conducted in real time, or recordings can be used to investigate past occurrences, security incidents or emergency situations. Consistent Uses: Recordings indicate entry and exit times from facilities and may be used in the event of security-related incidents such as thefts or emergency situations. In such cases, this information may be shared with appropriate law enforcement agencies and emergency workers. Video information that reveals evidence of illegal activity, employee misconduct or accidents may be disclosed to appropriate Bank officials, law enforcement agencies or investigative bodies for further investigations, charges or disciplinary actions. Retention and Disposition Standards: Video recordings are retained for 180 days before being recorded over. For high-security areas, video recordings are retained for up to 365 days before being recorded over. If the recordings are required for an investigation, however, they will be kept for five years and then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 355 TBS Registration: 20110640 Bank Number: BOC PPU 118
Technology
Information Technology Description: Includes records related to the cost-effective and efficient management of computer equipment and associated software for both institutional computer networks and employees’ workstations, (including peripheral equipment such as printers, Personal Digital Assistants (PDA), wireless devices etc.), electronic systems development and maintenance, and technical assistance and support for networks, office systems and databases. May also include records related to the institution’s technology architecture, standards and infrastructure, electronic mail systems and platforms, software and hardware acquisition, the annual planning process for the development of computer systems, and the business case process for application development and system acquisitions. Document Types: Network systems specifications, information system security policies and procedures, information technology strategic management plans, hardware and/or software research and history files, threat risk assessment reports, application specific data dictionaries, installation, configuration and relocation documentation, feasibility studies, pilot project documentation, system user manuals and/or guides, change management processes, computer activity reports, systems and programming standards, user specifications, IT training courses materials, personal computer or desktop support (Service Desk) procedures and guidelines, computer performance and maintenance reports, system logs, testing strategies, results and reports, database management documentation and institution-specific policies, guidelines and procedures related to the management and use of technology. Record Number: BOC CSD 451
Electronic Network Monitoring Logs Description: The records containing the information described in this bank relate to the use of the Bank of Canada information and communication technologies infrastructure. Logs containing details of use by individuals are compiled and are reviewed by appropriate officials of the institution when use is in contravention of the Use of Bank Information and Communication Technologies policy. Examples of information that may be in the records include infrastructure logs that may link an employee's workstation to an IP address, listings of sites visited and information on any transactions conducted, including date, time, duration and nature of the visit or transaction. Class of Individuals: Any individuals who use or access the Bank of Canada information and communication technologies infrastructure, and any individuals who send electronic information to the Bank or to specific individuals within the Bank. Purpose: The information contained in the records is compiled to support the investigation of suspected or alleged contravention of the policy, or deliberate impairment of the Bank’s information and communication technologies infrastructure by individuals who are accessing the institutional infrastructure internally or externally. Consistent Uses: The information may be used to substantiate any disciplinary action taken where violation of institutional policies is determined. If an internal investigation determines that criminal actions may have taken place, the information may be shared with appropriate authorities. This information may be used to provide reports to management. The information may also be used for research, planning, audit and evaluation purposes. Retention and Disposal Standards: The records are kept for a period of two years then destroyed. RDA Number: 2015/021 Related Record Number: BOC CSD 451 TBS Registration: 20110643 Bank Number: BOC PPU 098
Classes of Personal Information
General Correspondence and Enquiries Correspondence received from external organizations and individuals including requests for information, complaints, comments and suggestions related to a broad range of policy issues pertaining to the Bank's activities.
The personal information contained in this class normally includes the name and address of the enquirer; however, this form of personal information exists in a fragmented form throughout the subject files and is normally retrievable only if specifics of name, subject and the date of communication are provided.
The retention periods of these classes of personal information are controlled by the record schedules of the general subject files in which they are stored.
Surveys
This class describes personal information collected by the Bank in support of survey activities involving Bank employees as well as external survey participants in relation to the Bank’s programs and activities. The personal information collected may include, but is not limited to, data elements such as: name, contact information, views and opinions of individuals on various topics, and demographic information, as required. The information is used to help inform the Bank’s research, business and policy considerations. Personal information collected through surveys is not used for any administrative purposes that affect a survey respondent and is not organized or intended to be retrieved by name or other personal identifier.
Manuals
Additional Information
Formal Access to Information Requests
To make a formal request, mail your letter or Access to Information Request Form (Access to Information Act) or Personal Information Request Form (Privacy Act), along with any necessary documents (such as consent or the $5.00 application fee for a request under Access to Information Act) to the following address:
Access to Information and Privacy Coordinator Bank of Canada 234 Wellington Street Ottawa, Ontario K1A 0G9
Please note: Requests made to the Bank of Canada under the Access to Information Act, must be accompanied by an application fee of $5.00, cheque or money order made payable to Bank of Canada.
Completed Access to Information Requests
The Bank of Canada also makes available previously released records in response Access to Information Act requests available at no charge. Please refer to our list of completed request summaries.
It is normally not necessary to make a formal request under the Privacy Act for information relating to an individual's own bond holdings or unclaimed bank balances. Individuals who wish to inquire about their status with respect to Canada Savings Bonds or other Government of Canada bonds, may do so informally by writing to or contacting Canada Savings Bonds:
Mailing address: Canada Savings Bonds P.O. Box 2770, Station D Ottawa, Ontario K1P 1J7 Website: www.csb.gc.ca
For Unclaimed Bank Balances, personal inquiries may be directed to: Toll-Free, North America: 1‑833‑876‑2267 Phone, Outside North America: 1‑613‑782‑7911 TTY – Teletypewriter: 1-833-608-7800 Email : Online Inquiry Form
In accordance with the Access to Information Act and the Privacy Act, the applicant may wish to review material in person on the premises of this institution.
For those individuals who wish to access files at the Bank's regional offices, special arrangements will be made upon request.
Mon, 03 Oct 2022 07:49:00 -0500en-UStext/htmlhttps://www.bankofcanada.ca/about/contact-information/atip/info-source/What are Financial Securities? Examples, Types, Regulation, and Importance
What Is a Security?
The term "security" refers to a fungible, negotiable financial instrument that holds some type of monetary value. A security can represent ownership in a corporation in the form of stock, a creditor relationship with a governmental body or a corporation represented by owning that entity's bond; or rights to ownership as represented by an option.
Key Takeaways
Securities are fungible and tradable financial instruments used to raise capital in public and private markets.
There are primarily three types of securities: equity—which provides ownership rights to holders; debt—essentially loans repaid with periodic payments; and hybrids—which combine aspects of debt and equity.
Public sales of securities are regulated by the SEC.
Self-regulatory organizations such as NASD, NFA, and FINRA also play an important role in regulating derivative securities.
Understanding Securities
The Securities Act of 1933 is the first federal legislation to regulate the U.S. stock market, an authority that was previously regulated at the state level. Under the law, anyone who wishes to sell investment contracts to the public must publish certain information regarding the proposed offering, the company making the offering, and the principal figures of that company.
These requirements are intended to protect the investing public from deceptive or misleading marketing practices. The company and its leading figures are strictly liable for any inaccuracy in its financial statements, whether intentional or not. Later legislation created the Securities and Exchange Commission (SEC), which is responsible for regulations and enforcement.
Although the term "securities" is commonly associated with stocks, bonds, and similar instruments, the U.S. Supreme Court gives the term a much broader interpretation. In the case of Howey vs. SEC (1946), the court found that the plaintiff's sale of land and agricultural services constituted an "investment contract"—even though there was no trace of a stock or bond.
This case established the four-prong Howey Test, which states that an investment can be regulated as a security if:
There is an investment of money.
The investment is made into a "common enterprise."
The investors expect to make a profit from their investment.
Any expected profits or returns are due to the actions of a third party or promoter.
Under this rule, it does not matter if a securities offering is formalized with a legal contract or stock certificates; any type of investment offering can be a security. On several occasions, courts have enforced securities provisions on unconventional assets such as whiskey, beavers, and chinchillas. In recent years, the SEC has also sought enforcement against issuers of cryptocurrencies and non-fungible tokens.
Types of Securities
Securities can be broadly categorized into two distinct types: equities and debts. However, some hybrid securities combine elements of both equities and debts.
Equity Securities
An equity security represents ownership interest held by shareholders in an entity (a company, partnership, or trust), realized in the form of shares of capital stock, which includes shares of both common and preferred stock.
Holders of equity securities are typically not entitled to regular payments—although equity securities often do pay out dividends—but they are able to profit from capital gains when they sell the securities (assuming they've increased in value).
Equity securities do entitle the holder to some control of the company on a pro rata basis, via voting rights. In the case of bankruptcy, they share only in residual interest after all obligations have been paid out to creditors. They are sometimes offered as payment-in-kind.
Debt Securities
A debt security represents borrowed money that must be repaid, with terms that stipulate the size of the loan, interest rate, and maturity or renewal date.
Debt securities, which include government and corporate bonds, certificates of deposit (CDs), and collateralized securities (such as CDOs and CMOs), generally entitle their holder to the regular payment of interest and repayment of principal (regardless of the issuer's performance), along with any other stipulated contractual rights (which do not include voting rights).
They are typically issued for a fixed term, at the end of which they can be redeemed by the issuer. Debt securities can be secured (backed by collateral) or unsecured, and, if secured, may be contractually prioritized over other unsecured, subordinated debt in the case of a bankruptcy.
Hybrid Securities
Hybrid securities, as the name suggests, combine some of the characteristics of both debt and equity securities. Examples of hybrid securities include equity warrants (options issued by the company itself that deliver shareholders the right to purchase stock within a certain timeframe and at a specific price), convertible bonds (bonds that can be converted into shares of common stock in the issuing company), and preference shares (company stocks whose payments of interest, dividends, or other returns of capital can be prioritized over those of other stockholders).
Although the preferred stock is technically classified as equity security, it is often treated as debt security because it "behaves like a bond." Preferred shares offer a fixed dividend rate and are a popular instrument for income-seeking investors. It is essentially fixed-income security.
Derivative Securities
A derivative is a type of financial contract whose price is determined by the value of some underlying asset, such as a stock, bond, or commodity. Among the most commonly traded derivatives are call options, which gain value if the underlying asset appreciates, and put options, which gain value when the underlying asset loses value.
Asset-Backed Securities
An asset-backed security represents a part of a large basket of similar assets, such as loans, leases, credit card debts, mortgages, or anything else that generates income. Over time, the cash flow from these assets is pooled and distributed among the different investors.
How Securities Trade
Publicly traded securities are listed on stock exchanges, where issuers can seek security listings and attract investors by ensuring a liquid and regulated market in which to trade. Informal electronic trading systems have become more common in recent years, and securities are now often traded "over-the-counter," or directly among investors either online or over the phone.
An initial public offering (IPO) represents a company's first major sale of equity securities to the public. Following an IPO, any newly issued stock, while still sold in the primary market, is referred to as a secondary offering. Alternatively, securities may be offered privately to a restricted and qualified group in what is known as a private placement—an important distinction in terms of both company law and securities regulation. Sometimes companies sell stock in a combination of a public and private placement.
In the secondary market, also known as the aftermarket, securities are simply transferred as assets from one investor to another: shareholders can sell their securities to other investors for cash and/or capital gain. The secondary market thus supplements the primary. The secondary market is less liquid for privately placed securities since they are not publicly tradable and can only be transferred among qualified investors.
Investing in Securities
The entity that creates the securities for sale is known as the issuer, and those who buy them are, of course, investors. Generally, securities represent an investment and a means by which municipalities, companies, and other commercial enterprises can raise new capital. Companies can generate a lot of money when they go public, selling stock in an initial public offering (IPO), for example.
City, state, or county governments can raise funds for a particular project by floating a municipal bond issue. Depending on an institution's market demand or pricing structure, raising capital through securities can be a preferred alternative to financing through a bank loan.
On the other hand, purchasing securities with borrowed money, an act known as buying on a margin is a popular investment technique. In essence, a company may deliver property rights, in the form of cash or other securities, either at inception or in default, to pay its debt or other obligation to another entity. These collateral arrangements have been growing of late, especially among institutional investors.
The definition of a security offering was established by the Supreme Court in a 1946 case. In its judgment, the court derives the definition of a security based on four criteria—the existence of an investment contract, the formation of a common enterprise, a promise of profits by the issuer, and use of a third party to promote the offering.
Residual Securities
Residual securities are a type of convertible security—that is, they can be changed into another form, usually that of common stock. A convertible bond, for example, is a residual security because it allows the bondholder to convert the security into common shares. Preferred stock may also have a convertible feature. Corporations may offer residual securities to attract investment capital when competition for funds is intense.
When residual security is converted or exercised, it increases the number of current outstanding common shares. This can dilute the total share pool and their price also. Dilution also affects financial analysis metrics, such as earnings per share, because a company's earnings have to be divided by a greater number of shares.
In contrast, if a publicly traded company takes measures to reduce the total number of its outstanding shares, the company is said to have consolidated them. The net effect of this action is to increase the value of each individual share. This is often done to attract more or larger investors, such as mutual funds.
Other Types of Securities
Certificated Securities
Certificated securities are those represented in physical, paper form. Securities may also be held in the direct registration system, which records shares of stock in book-entry form. In other words, a transfer agent maintains the shares on the company's behalf without the need for physical certificates.
Modern technologies and policies have, in most cases, eliminated the need for certificates and for the issuer to maintain a complete security register. A system has developed wherein issuers can deposit a single global certificate representing all outstanding securities into a universal depository known as the Depository Trust Company (DTC). All securities traded through DTC are held in electronic form. It is important to note that certificated and un-certificated securities do not differ in terms of the rights or privileges of the shareholder or issuer.
Bearer Securities
Bearer securities are those that are negotiable and entitle the shareholder to the rights under the security. They are transferred from investor to investor, in certain cases by endorsement and delivery. In terms of proprietary nature, pre-electronic bearer securities were always divided, meaning each security constituted a separate asset, legally distinct from others in the same issue.
Depending on market practice, divided security assets can be fungible or (less commonly) non-fungible, meaning that upon lending, the borrower can return assets equivalent either to the original asset or to a specific identical asset at the end of the loan. In some cases, bearer securities may be used to aid tax evasion, and thus can sometimes be viewed negatively by issuers, shareholders, and fiscal regulatory bodies alike. They are rare in the United States.
Registered Securities
Registered securities bear the name of the holder and other necessary details maintained in a register by the issuer. Transfers of registered securities occur through amendments to the register. Registered debt securities are always undivided, meaning the entire issue makes up one single asset, with each security being a part of the whole. Undivided securities are fungible by nature. Secondary market shares are also always undivided.
Letter Securities
Letter securities are not registered with the SEC and cannot be sold publicly in the marketplace. Letter security—also known as restricted security, letter stock, or letter bond—is sold directly by the issuer to the investor. The term is derived from the SEC requirement for an "investment letter" from the purchaser, stating that the purchase is for investment purposes and is not intended for resale. When changing hands, these letters often require a SEC Form 4.
Cabinet Securities
Cabinet securities are listed under a major financial exchange, such as the NYSE, but are not actively traded. Held by an inactive investment crowd, they are more likely to be a bond than a stock. The "cabinet" refers to the physical place where bond orders were historically stored off of the trading floor. The cabinets would typically hold limit orders, and the orders were kept on hand until they expired or were executed.
Issuing Securities: Examples
Consider the case of XYZ, a successful startup interested in raising capital to spur its next stage of growth. Up until now, the startup's ownership has been divided between its two founders. It has a couple of options to access capital. It can tap public markets by conducting an IPO or it can raise money by offering its shares to investors in a private placement.
The former method enables the company to generate more capital, but it comes saddled with hefty fees and disclosure requirements. In the latter method, shares are traded on secondary markets and not subject to public scrutiny. Both cases, however, involve the distribution of shares that dilute the stake of founders and confer ownership rights on investors. This is an example of equity security.
Next, consider a government interested in raising money to revive its economy. It uses bonds or debt security to raise that amount, promising regular payments to holders of the coupon.
Finally, look at the case of startup ABC. It raises money from private investors, including family and friends. The startup's founders offer their investors a convertible note that converts into shares of the startup at a later event. Most such events are funding events. The note is essentially debt security because it is a loan made by investors to the startup's founders.
At a later stage, the note turns into equity in the form of a predefined number of shares that deliver a slice of the company to investors. This is an example of a hybrid security.
What Is the Difference Between Stocks and Securities?
Stocks, or equity shares, are one type of security. Each stock share represents fractional ownership of a public corporation, which may include the right to vote for company directors or to receive a small slice of the profits. There are many other types of securities, such as bonds, derivatives, and asset-backed securities.
What Are Marketable Securities?
A marketable security is any type of stock, bond, or other security that can easily be bought or sold on a public exchange. For example, the shares of public companies can be traded on a stock exchange, and treasury bonds can be bought and sold on the bond market.
In contrast, a non-marketable security is one that cannot be legally sold to the public. For example, shares in non-public companies can only be bought or sold in very limited circumstances.
What Are Treasury Securities?
Treasury securities are debt securities issued by the U.S. Treasury department to raise money for the government. Since they are backed by the government, these bonds are considered very low-risk and highly desirable for risk-averse investors.
The Bottom Line
Securities represent the most common investment contracts. When saving for retirement, most people choose to put a portion of their savings in equity or debt securities. These securities markets are also important for the market as a whole, in that they allow companies to raise capital from the public.
Thu, 21 Sep 2023 12:17:00 -0500entext/htmlhttps://www.investopedia.com/terms/s/security.aspWhat is Open Banking
In the contemporary digital landscape, Open Banking represents a paradigm shift in managing financial transactions.
It helps create an environment where financial institutions can securely share the data with other stakeholders with the customer’s consent. This is done through API ( Application Programming Interface), which helps in data sharing between different stakeholders seamlessly and securely. Other stakeholders can be other financial institutions, banks, or third party providers.
It facilitates improved collaboration among banks, financial institutions, fintech providers, and other service providers, engenders innovative developments, and empowers individuals with greater financial autonomy.
Open Banking is revolutionizing how we handle money.
1. Cooperating to Generate Superior Concepts: Open Banking is comparable to a group of companions collaborating to enhance the banking industry.
There is a collaboration between tech companies, banks, and others to generate innovative and exciting concepts for us. It is as if every participant is contributing their most exceptional recipes to create the quintessential dish.
2. You Have Authority Over Your Money: Open Banking grants you complete control over your finances. You have the authority to determine who has access to your financial information and can say, "Yes, you may view my accounts" or "No, that is not possible at this time." It's like having your confidential code.
3. Developing Friendships Across the Globe: Open Banking transcends national boundaries and encompasses a global community.
Nations worldwide are participating by establishing regulations that enable the exchange of ideas and enhance the field of finance.
It is comparable to discussing your preferred game with international companions and gaining knowledge of innovative strategies from one another.
How Open Banking will Change “How We do Banking”:
Imagine if your piggy bank could communicate with a toy retailer to indicate your preferred products. Open Banking is like that but for grown-ups.
It is when institutions exchange information and communicate, improving banking for all.
Open banking is a banking practice wherein application programming interfaces (APIs) grant third-party financial service providers unrestricted access to consumer banking, transactions, and other financial data from non-bank financial institutions and banks.
Accounts and data will be interconnected across institutions to benefit consumers, financial institutions, and third-party service providers via open banking.
Open banking can help in reshaping the financial sector.
Open banking entails delegating authority and managing consumers' personal and financial information by banks to third-party service providers, predominantly technology startups and online financial service vendors.
For a bank to grant such access, customers must provide assent as an electronic signature on a terms-of-service screen within an application.
Then, APIs from third-party providers may access the customer's shared data (as well as information regarding the customer's financial counterparties).
Potential applications encompass the evaluation of customer accounts and transaction records about various financial service alternatives, the consolidation of data from customers and participating financial institutions to generate marketing profiles, and the execution of new transactions and account modifications on the customer's behalf.
By shifting away from centralization and toward networks, open banking enables clients of financial services to exchange their financial information with other financial institutions securely.
Open banking returns authority over data to the consumers, who determine with whom to share it.
It provides many benefits, including enhanced convenience, entry to various financial services, and a network of third-party applications that operate in concert.
The most significant disadvantage, however, is the security dangers associated with data sharing.
The information exchanged through Open Banking can be utilized to develop novel financial products and services, including applications for managing personal finances and comparison tools.
History of “Open Banking”:
Open Banking originated from the realization that better things are possible when institutions collaborate.
Although "open banking" became more widely recognized in the 2010s, its origins date back even further.
The following are significant junctures in the continuous revolution:
Credit-scoring bureaus emerged in the 1970s, initiating the nascent information exchange phase within the financial industry.
The 1990s witnessed the advent of online banking, which facilitates digital transactions and data retrieval.
The initial open banking initiatives emerged in the United Kingdom and Australia during the 2000s.
Since the 2010s, regulatory frameworks such as PSD2 in Europe and CCPA in the United States have accelerated the global adoption of open banking.
Moving forward, the ongoing advancement of technologies such as blockchain and AI will further bolster the security and efficacy of open banking ecosystems.
Consider Open Banking a significant advancement in how we conduct business.
When banks Excellerate their relationship with us, exchange innovative ideas, and grant us greater autonomy over-allocating our funds. Open Banking transforms our ordinary reserve bank into a knowledgeable and beneficial companion.
How Open banking Works
1. Information Sharing Securely: Open Banking is predicated on the secure exchange of information between financial institutions and other entities. Consider it a sophisticated language that financial institutions use to communicate.
This is achieved via application programming interfaces (APIs), specialized codes that enable banks to interchange data in a standardized and secure manner. It is comparable to an intimate communication method, such as a secret handshake among friends.
2. Facilitating User Authority: Within the domain of Open Banking, users possess considerable authority over their financial data. Operating analogous to managing personal belongings or preferences, Open Banking empowers users to specify who is granted access to their financial information.
Permission can be granted or denied by users through statements such as "Yes, you may access my financial information" or "No, not at this time."
This control feature is an intrinsic component of the Open Banking experience.
3. Promoting Innovation for the Benefit of All: An essential characteristic of Open Banking is its potential to foster Innovation in the banking industry. It is an area for banks and technology companies to collaborate, generate innovative concepts, and brainstorm.
This cooperative methodology resembles a gathering of acquaintances joining together to conceive novel and exhilarating games. The resultant consequence is the development of novel applications and tools that augment the banking experience, rendering it more captivating and universally accessible.
4. Global Connectivity: By transcending geographical limitations, Open Banking creates a worldwide network of financial collaboration. Financial institutions worldwide conform to standardized protocols, facilitating the smooth exchange of innovations and concepts.
This international cooperation can be likened to establishing relationships with companions from various nations.
The implementation of the shared framework guarantees that the tenets of Open Banking enhance the overall banking experience for customers, irrespective of their geographical placement.
Open Banking functions according to the guiding principles of user-centric control, collaborative Innovation, secure communication, and global connectivity.
By implementing this revolutionary strategy, banking operations are streamlined, and individuals are granted authority over their financial information, thereby fostering a more inclusive and dynamic financial environment.
Features of Open Banking: Open banking boasts a range of powerful features that empower consumers and foster innovation
1. Account aggregation : This entails the consolidation of all your bank accounts onto a single dashboard.
This functionality streamlines the organization of financial data, which aids in budgeting, expense monitoring, and decision-making.
2. Payment Initiation: You no longer need to manage multiple banking applications for payment initiation. Open banking facilitates the initiation of payments through third-party applications, expediting money management and simplifying transactions.
3. Data Enrichment: Open banking facilitates the acquisition of enriched data, which extends beyond fundamental account particulars to encompass expenditure patterns, sources of income, and financial objectives.
This enables TPPs to create customized financial products and hyper-personalized solutions.
4. Strong Authentication: Robust authentication is critical for ensuring security. Open banking utilizes robust authentication protocols, such as OAuth, to safeguard consumer privacy and ensure data sharing security.
Advantages of Open banking: Open banking offers numerous advantages that transcend the boundaries of the financial ecosystem.
To the Consumer:
1. You have greater control over your financial information and can decide with whom to share it, granting you greater autonomy in managing your finances.
2. Tailored Solutions: Open banking grants users’ access to cutting-edge financial products and services meticulously crafted to meet their unique requirements and objectives.
3. Enhanced Convenience: Streamline financial operations such as investments, payments, and budgeting by integrating data seamlessly and implementing automated solutions.
4. Expanded Options: Promoting open banking cultivates a robust rivalry among financial institutions, resulting in more competitive products and services.
For Organizations:
1. Enhanced Innovation: The availability of comprehensive consumer data accelerates the creation of novel and improved financial products and services suited to a wide range of market segments.
2. Enhanced Efficiency: Streamlined processes and automated data acquisition facilitated by APIs reduce operational expenses.
3. Greater Customer Insights: Businesses can fortify customer relationships and implement more targeted marketing strategies by analyzing data to comprehend customer behavior.
4. New Revenue Streams: Open banking facilitates collaboration and partnership formation, which generates prospects for developing novel revenue streams and business models.
Use cases for Open banking:
1. Account Aggregation: Open banking enables the aggregation of data about multiple accounts held by a single consumer, thereby facilitating the provision of a comprehensive perspective.
2. Platforms for comparing loans: Open banking provides access to credit scores and income information, which enables personalized loan offers and expedited loan approvals. Open banking can expedite credit applications significantly, granting lenders almost instant access to a candidate's credit history.
In the past, evaluating credit applicants frequently entailed compiling diverse documents obtained from various financial institutions and banks.
In addition to impeding the delivery of credit services, this procedure negatively impacted the consumer experience.
3. Personal finance management is facilitated by AI-powered applications that analyze expenditure patterns and allocate funds automatically to investments or savings by financial objectives.
Open banking enables customers to retain complete ownership of their data. Customers can now frequently perform rapid analysis of their monthly spending patterns and grant permission for third-party integration, which can facilitate automated saving and investing.
4. Bill payments and budgeting tools: Integrating financial data with budgeting software facilitates the streamlining of bill payments, the monitoring of expenditures, and the encouragement of prudent financial management.
5. Subscription administration: Subscription management essentially identifies and presents to the client all recurring payments through a single interface. This can include anything from a monthly mortgage or utility bill to a streaming service or fitness membership.
The customer can manage recurring payments from this page by, for example, canceling undesirable subscriptions and receiving payment reminders.
6. Simplify audit operations: Clients permit auditors to use open banking connections via a secure SaaS environment to access their transactional data for audited accounts instead of submitting account information via CSV files and PDFs.
This facilitates the process of data matching and verification, enabling prompt detection of anomalies or absent information.
7. Numerous traditional loan evaluations continue to rely, at least in part, on obsolete criteria such as regional or postal code information.
When applicants have inadequate or scant credit histories, the utilization of such information can substantially distort the results of loan applications.
Now open banking data can be used to provide affordable lending options to youthful, first-time, and financially vulnerable consumers with inaccurate or nonexistent credit histories. This would entail judiciously determining and offering reasonable repayment rates and implementing a more empathetic approach to borrowing.
In contrast to other lending institutions that solely rely on credit scores, open banking grants access to one's banking information, enabling observers to track both inbound and outgoing transactions.
8. Open banking data is utilized to construct profiles and insights that enable lenders to generate comprehensive financial evaluations of individuals down to specific transactions.
Importantly, this is accomplished in near real-time, unlike the monthly glimpses that conventional credit bureaus provide.
It modernizes the market for consumer credit scoring by integrating traditional banking data with near-real-time financial data to generate particular customer insights for its clients.
As a result, lenders can provide customers who would otherwise be excluded from mainstream lending and forced to rely on expensive credit cards, overdrafts, payday lenders, or unregulated lenders with more customized products.
9. The system classifies all transactions and can detect possible indicators of financial vulnerability, such as delayed payments or excessive borrowing, as well as high-risk spending patterns (e.g., gambling).
This provides lenders with a consolidated view of customers' spending habits and supplementary information, including trends in income and expenditure.
Moreover, it eliminates the need for customers and underwriters to manually sift through ancient bank statements to locate the requested information.
Additionally, it facilitates the elimination of the requirement for lenders to store and manage extensive volumes of PDFs and paper-based financial documentation.
10.Aid in developing a purpose-driven transaction channel: How does one purchase a car? Frequently, that is our largest purchase after purchasing home.
However, standard bank cards have transaction limits. Automobiles purchased at retail undoubtedly have a high average order value.
Automobile dealers can now utilize FINTECHs to facilitate the purchase process. Many more channels with specific objectives can be constructed in this manner.
11.Envision oneself organizing an ideal getaway: By utilizing an open banking budgeting application, one can link their accounts, scrutinize their expenditure trends, and have funds designated for the trip in an automated fashion under the budget and schedule.
Additionally, the application can identify optimal airfare and lodging rates by analyzing your financial information.
12.Are you concerned with the management of your student loan repayment? By automating payments and recommending an optimal repayment schedule, an open banking application can ensure that you remain on track and avoid defaults by analyzing your income and expenses.
It is comparable to carrying a personal financial advisor in your pocket.
13.Having difficulty securing an appropriate mortgage for your first home? By aggregating your financial data, an open banking platform can provide you with personalized mortgage options from various lenders.
These options are tailored to your income, credit score, and desired down payment. This facilitates the comparison process and aids in locating the most advantageous deal. These merely represent a limited selection of the potentialities.
Open banking potentially transforms how individuals access credit, administer their finances, and arrive at well-informed financial decisions by rendering the process universally accessible and comprehensible.
Future of Open Banking
Open banking's journey is far from over. Here are some potential future developments:
1. Enhanced Security and Privacy: For widespread adoption and confidence, robust data security protocols and consumer control will be essential.
2. Global Collaboration: Establishing international standards and regulatory harmonization will elevate the ease of exchanging data across borders and spur additional Innovation.
3. Financial Inclusion: Open banking can significantly contribute to the advancement of financial inclusion through the provision of services to marginalized communities and the creation of customized products that cater to their specific requirements.
Open banking is a philosophical and practical revolution that is not merely a fad.
By embracing its potential, we can construct a financial landscape that is more dynamic, personalized, and inclusive, wherein all individuals possess the ability to unleash their financial future.
Other related technologies: Although open banking is the primary focus, additional technologies are pivotal in ensuring its success:
1. Cloud computing operates on a scalable infrastructure that facilitates the secure storage and processing of enormous volumes of data produced by open financial systems.
2. Enhancing the user experience, artificial intelligence analyzes financial data to personalize financial products, predict financial requirements, and automate tedious tasks.
3. Utilizing blockchain technology's secure and transparent data-sharing functionalities can enhance privacy and trust within open banking ecosystems.
Leading Companies in the Open Banking: Numerous forward-thinking organizations are at the forefront of the open finance revolution.
Certain examples of these include:
1. Plaid
2.Tink
3. Stripe
4. Klarna
5. TrueLayer
6. Salt Edge
7. Bud Financial
8. DirectId
9. Token.io
10.M2P fintech
The instances above represent a mere selection, and the terrain is perpetually transforming.
We anticipate that as open banking obtains traction, an increasing number of businesses will join, each bringing its solutions to the table and propelling the industry forward.
Other Industries: The influence of open banking extends beyond the financial sector and affects several industries:
1. Retail: Envision a scenario in which personalized discounts and loyalty programs could be unlocked using your financial information by your purchasing patterns.
Open banking has the potential to transform e-commerce and establish a seamless in-store experience.
2. Healthcare: Open banking possesses significant potential to optimize and individualize healthcare encounters. Insurers can obtain patients' consent to share health-related financial information, which permits pre-approved medical loans. Imagine that the documentation and anxiety associated with applying for medical loans are eliminated.
Open banking provides peace of mind during critical moments by enabling real-time data access and facilitating automatic funding for approved procedures and medications.
Bid farewell to laborious documentation and tedious billing procedures. Automating claim submissions through open banking can provide patients with expedited reimbursements and simplified financial navigation.
3. Personalized health insurance: Using open banking data helps better understand an individual's financial circumstances and health requirements.
This enables insurers to develop tailored plans with suitable cost structures and coverage, accommodating particular risk profiles and financial susceptibilities.
Conclusion: Open banking has transformed into a data-driven tsunami empowering millions and reshaping the financial landscape, transcending industries. It has an undeniable effect.
The path ahead entails various obstacles, including addressing data privacy concerns, constructing secure ecosystems, and guaranteeing equal access for all.
However, the benefits are too substantial to disregard.
By adopting open banking, we gain access to a realm in which data unifies rather than divides, financial instruments function to our benefit, and all individuals can construct a more promising financial future.
Collaboratively harness the power of this innovative tide to create a financial environment that is more prosperous, individualized, and inclusive for all.
Wed, 27 Dec 2023 03:55:00 -0600entext/htmlhttps://www.finextra.com/blogposting/25449/what-is-open-bankingWhat Is Shadow Banking?No result found, try new keyword!Moreover, because many shadow banking entities were either lightly regulated or outside the purview of regulators, the authorities are contemplating expanding the scope of information reporting and ...Tue, 15 Nov 2022 23:27:00 -0600https://www.imf.org/external/pubs/ft/fandd/2013/06/basics.htmBank accounts
Banks are fighting pressure on several fronts. Lending is down, interest rates are at historic lows, and there's been a decline in investment income.
"Fee income really has served to stabilize revenue in light of the volatile interest-rate environment of the past dozens years," says Greg McBride, Bankrate.com's senior financial analyst.
Big banks are also struggling with out-of-control costs, Moebs notes.
He says banks with assets of around $50 billion or more have exceeded their optimal efficiency level, which he places between $500 million and $5 billion.
"The big banks have gotten themselves in the mess that they're in, and it's a cost mess," he says. "And that is something the average consumer and government officials don't see. They're always saying bigger is better. Bigger is not better."
Taking all expenses into account, including salaries, buildings, and equipment, Moebs estimates that it costs a megabank $350 to $450 to maintain a checking account annually, compared with $175 to $240 for community banks and credit unions.
That "translates to higher fees, higher balance requirements, higher loan rates and lower deposits rates," he says. That's why, he says, overdraft fees for big banks average $35, compared with $28 for small banks and $25 for credit unions.
Scott Talbott, senior vice president of governmental affairs for the Financial Services Roundtable, an industry group, says it's hard to compare institutions of such different sizes. "Banks compete with each other on a daily basis, and those competitive forces result in a wide-variety of products and services being offered to the consumer," he says.
Analysis performed for Consumer Reports by Informa Research Services, a market-research firm in Calabasas, Calif., found other differences among the more than 1,000 financial institutions it tracks. For example, among those that charge a monthly fee for noninterest checking, the average was $10.27 at the largest 10 banks, compared with $7.45 at banks with less than $4 billion in assets and $6 at the 10 biggest credit unions. The fee was higher ($6.91) at credit unions that had assets below $4 billion than at the largest ones.
An Informa study published in The American Banker in July found that interest rates at community banks were lower than national averages for credit cards, home-equity loans, and lines of credit. But they were higher for five-year auto loans.
Bank of America's debit-card-fee attempt caused particular outrage because customers didn't like the idea of having to pay to get their own money, Hardekopf of LowCards.com says. "There's no charge for writing a check, so why should there be a fee for me to access my own money to buy that tank of gas?" he asked.
David Darnell, co-chief operating officer of Bank of America, says it recognized customers's concerns regarding the debit-card fee. "As a result, we are not currently charging the fee and will not be moving forward with any additional plans to do so," he says.
But a study by the Research Intelligence Group, a market-research company in Fort Washington, Pa., found that customers don't easily forgive. Almost a third of the respondents said they would leave their bank if it charged for debit-card payments, and two in five would harbor ill feelings even if the bank reversed the fees.
Matt McFarland, an attorney from Nashville, Tenn., abandoned Regions Bank last fall for a smaller bank when Regions imposed a monthly $4 charge on debit-card transactions. The bank reversed its decision and refunded charges to customers, but he isn't eager to go back. "They said everyone is going to do this, which turned out to be wrong," he says. "They were trying to put it off on Congress."
Sun, 19 Mar 2023 02:25:00 -0500en-UStext/htmlhttps://www.consumerreports.org/cro/magazine/2012/02/bank-accounts/index.htmFinancial Technology (Fintech): Its Uses and Impact on Our Lives
What Is Financial Technology (Fintech)?
Financial technology (better known as fintech) is used to describe new technology that seeks to Excellerate and automate the delivery and use of financial services. At its core, fintech is utilized to help companies, business owners, and consumers better manage their financial operations, processes, and lives. It is composed of specialized software and algorithms that are used on computers and smartphones. Fintech, the word, is a shortened combination of “financial technology.”
When fintech emerged in the 21st century, the term was initially applied to the technology employed at the backend systems of established financial institutions, such as banks. From 2018 or so to 2022, there was a shift to consumer-oriented services. Fintech now includes different sectors and industries such as education, retail banking, fundraising and nonprofit, and investment management, to name a few.
Fintech also includes the development and use of cryptocurrencies, such as Bitcoin. While that segment of fintech may see the most headlines, the big money still lies in the traditional global banking industry and its multitrillion-dollar market capitalization.
Key Takeaways
Fintech refers to the integration of technology into offerings by financial services companies to Excellerate their use and delivery to consumers.
It primarily works by unbundling offerings by such firms and creating new markets for them.
Companies in the finance industry that use fintech have expanded financial inclusion and use technology to cut down on operational costs.
Fintech funding is on the rise, but regulatory problems exist.
Examples of fintech applications include robo-advisors, payment apps, peer-to-peer (P2P) lending apps, investment apps, and crypto apps, among others.
Understanding Fintech
Broadly, the term “financial technology” can apply to any innovation in how people transact business, from the invention of digital money to double-entry bookkeeping. Since the internet revolution, financial technology has grown explosively.
You likely use some element of fintech on a daily basis. Some examples include transferring money from your debit account to your checking account via your iPhone, sending money to a friend through Venmo, or managing investments through an online broker. According to EY’s 2019 Global FinTech Adoption Index, two-thirds of consumers utilize at least two or more fintech services, and those consumers are increasingly aware of fintech as a part of their daily lives.
Fintech in Practice
The most talked-about (and most funded) fintech startups share the same characteristic: They are designed to challenge, and eventually take over, traditional financial services providers by being more nimble, serving an underserved segment of the population, or providing faster or better service.
For example, financial company Affirm seeks to cut credit card companies out of the online shopping process by offering a way for consumers to secure immediate, short-term loans for purchases. While rates can be high, Affirm claims to offer a way for consumers with poor or no credit a way to secure credit and build their credit history.
Similarly, Better Mortgage seeks to streamline the home mortgage process with a digital-only offering that can reward users with a Checked pre-approval letter within 24 hours of applying. GreenSky seeks to link home improvement borrowers with banks by helping consumers avoid lenders and save on interest by offering zero-interest promotional periods.
For consumers with poor or no credit, Tala offers consumers in the developing world microloans by doing a deep data dig on their smartphones for their transaction history and seemingly unrelated things, such as what mobile games they play. Tala seeks to deliver such consumers better options than local banks, unregulated lenders, and other microfinance institutions.
In short, if you have ever wondered why some aspect of your financial life was so unpleasant (such as applying for a mortgage with a traditional lender) or felt like it wasn’t quite the right fit, fintech probably has (or seeks to have) a solution for you.
Fintech’s Expanding Horizons
In its most basic form, fintech unbundles financial services into individual offerings that are often easier to use. The combination of streamlined offerings with technology allows fintech companies to be more efficient and cut down on costs associated with each transaction.
If one word can describe how many fintech innovations have affected traditional trading, banking, financial advice, and products, it’s “disruption”—a word you have likely heard in commonplace conversations or the media. Financial products and services that were once the realm of branches, salespeople, and desktops are now more commonly found on mobile devices.
For example, the mobile-only stock trading app Robinhood charges no fees for trades, and peer-to-peer (P2P) lending sites like Prosper Marketplace, LendingClub, and OnDeck promise to reduce rates by opening up competition for loans to broad market forces. Business loan providers such as Kabbage, Lendio, Accion, and Funding Circle (among others) offer startup and established businesses easy, fast platforms to secure working capital. Oscar, an online insurance startup, received $165 million in funding in March 2018. Such significant funding rounds are not unusual and occur globally for fintech startups.
This shift to a digital-first mindset has pushed several traditional institutions to invest heavily in similar products. For example, investment bank Goldman Sachs launched consumer lending platform Marcus in 2016 in an effort to enter the fintech space.
That said, many tech-savvy industry watchers warn that keeping apace of fintech-inspired innovations requires more than just ramped-up tech spending. Rather, competing with lighter-on-their-feet startups requires a significant change in thinking, processes, decision making, and even overall corporate structure.
Fintech and New Technologies
New technologies, such as machine learning/artificial intelligence (AI), predictive behavioral analytics, and data-driven marketing, will take the guesswork and habit out of financial decisions. “Learning” apps will not only learn the habits of users but also engage users in learning games to make their automatic, unconscious spending and saving decisions better.
Fintech is also a keen adapter of automated customer service technology, utilizing chatbots and AI interfaces to assist customers with basic tasks and keep down staffing costs. Fintech is also being leveraged to fight fraud by leveraging information about payment history to flag transactions that are outside the norm.
Fintech Landscape
Since the mid-2010s, fintech has exploded, with startups receiving billions in venture funding (some of which have become unicorns) and incumbent financial firms either snatching up new ventures or building out their own fintech offerings.
North America still produces most of the fintech startups, with Asia a relatively close second, followed by Europe. Some of the most active areas of fintech innovation include or revolve around the following areas (among others):
Cryptocurrency (Bitcoin, Ethereum, etc.), digital tokens (e.g., non-fungible tokens, or NFTs), and digital cash. These often rely on blockchain technology, which is a distributed ledger technology (DLT) that maintains records on a network of computers but has no central ledger. Blockchain also allows for so-called smart contracts, which utilize code to automatically execute contracts between parties such as buyers and sellers.
Open banking, which is a concept that proposes that all people should have access to bank data to build applications that create a connected network of financial institutions and third-party providers. An example is the all-in-one money management tool Mint.
Insurtech, which seeks to use technology to simplify and streamline the insurance industry.
Regtech, which seeks to help financial service firms meet industry compliance rules, especially those covering Anti-Money Laundering and Know Your Customer protocols that fight fraud.
Robo-advisors, such as Betterment, utilize algorithms to automate investment advice to lower its cost and increase accessibility. This is one of the most common areas where fintech is known and used.
Unbanked/underbanked services that seek to serve disadvantaged or low-income individuals who are ignored or underserved by traditional banks or mainstream financial services companies. These applications promote financial inclusion.
Cybersecurity. Given the proliferation of cybercrime and the decentralized storage of data, cybersecurity and fintech are intertwined.
AI chatbots, which rose to popularity in 2022, are another example of fintech’s rising presence in day-to-day usage.
Fintech Users
There are four broad categories of users for fintech:
Trends toward mobile banking, increased information, data, more accurate analytics, and decentralization of access will create opportunities for all four groups to interact in unprecedented ways.
As for consumers, the younger you are, the more likely it will be that you are aware of and can accurately describe what fintech is. Consumer-oriented fintech is mostly targeted toward Gen Z and millennials, given the huge size and rising earning potential of these generations.
When it comes to businesses, before the adoption of fintech, a business owner or startup would have gone to a bank to secure financing or startup capital. If they intended to accept credit card payments, they would have to establish a relationship with a credit provider and even install infrastructure, such as a landline-connected card reader. Now, with mobile technology, those hurdles are a thing of the past.
Regulation and Fintech
Financial services are among the most heavily regulated sectors in the world. As such, regulation has emerged as the number one concern among governments as fintech companies take off.
According to the U.S. Department of the Treasury, while fintech firms create new opportunities and capabilities for companies and consumers, they are also creating new risks to be aware of. “Data privacy and regulatory arbitrage” are the main concerns noted by the Treasury. In its most recent report in November 2022, the Treasury called for enhanced oversight of consumer financial activities, specifically when it comes to nonbank firms.
Regulation is also a problem in the emerging world of cryptocurrencies. Initial coin offerings (ICOs) are a form of fundraising that allows startups to raise capital directly from lay investors. In most countries, they are unregulated and have become fertile ground for scams and frauds. Regulatory uncertainty for ICOs has also allowed entrepreneurs to slip security tokens disguised as utility tokens past the U.S. Securities and Exchange Commission (SEC) to avoid fees and compliance costs.
Because of the diversity of offerings in fintech and the disparate industries it touches, it is difficult to formulate a single and comprehensive approach to these problems. For the most part, governments have used existing regulations and, in some cases, customized them to regulate fintech.
What are examples of fintech?
Fintech has been applied to many areas of finance. Here are just a few examples.
Robo-advisors are apps or online platforms that optimally invest your money automatically, often for little cost, and are accessible to ordinary individuals.
Investment apps like Robinhood make it easy to buy and sell stocks, exchange-traded funds (ETFs), and cryptocurrency from your mobile device, often with little or no commission.
Payment apps like PayPal, Venmo, Block (Square), Zelle, and Cash App make it easy to pay individuals or businesses online and in an instant.
Personal finance apps such as Mint, YNAB, and Quicken Simplifi let you see all of your finances in one place, set budgets, pay bills, and so on.
Peer-to-peer (P2P) lending platforms like Prosper Marketplace, LendingClub, and Upstart allow individuals and small business owners to receive loans from an array of individuals who contribute microloans directly to them.
Crypto apps, including wallets, exchanges, and payment applications, allow you to hold and transact in cryptocurrencies and digital tokens like Bitcoin and non-fungible tokens (NFTs).
Insurtech is the application of technology specifically to the insurance space. One example would be the use of devices that monitor your driving in order to adjust auto insurance rates.
Does fintech apply only to banking?
No. While banks and startups have created useful fintech applications around basic banking (e.g., checking and savings accounts, bank transfers, credit/debit cards, and loans), many other fintech areas that have more to do with personal finance, investing, or payments (among others) have grown in popularity.
How do fintech companies make money?
Fintechs make money in different ways depending on their specialty. Banking fintechs, for example, may generate revenue from fees, loan interest, and selling financial products. Investment apps may charge brokerage fees, utilize payment for order flow (PFOF), or collect a percentage of assets under management (AUM). Payment apps may earn interest on cash amounts and charge for features like earlier withdrawals or credit card use.
Fri, 19 Aug 2016 07:16:00 -0500entext/htmlhttps://www.investopedia.com/terms/f/fintech.aspFinancial institutions are now using AI to unify siloed KYC processes to Excellerate both compliance and customer satisfaction
Presented by EdgeVerve
In today’s digital age, enterprises often find themselves grappling with the challenge of siloed operations. Limited collaboration and dysfunctional processes that lead to isolated information, operational inefficiencies and missed opportunities are impacting enterprises across all industries. In the realm of financial institutions and their Know Your Customer (KYC) processes, the risks are especially prevalent.
For financial institutions, extensive documentation dominates the core operations, leaving piles of paper documents to be processed daily for specific tasks. Among those tasks is KYC processing, a critical process for financial institutions, mandated by regulations to verify the identity and suitability of their customers. The guidelines institute that financial entities must undertake customer identification and risk assessment at the time of onboarding clients, and re-KYC at regular intervals.
The process is broken down into three components.
Customer identification program: The identity and address of a retail customer must be validated with the credentials in a passport, utility bill, national ID card or driver’s license. Customers present a combination of identity documents, which need to be verified.
Customer due diligence: Information about the identity of customers and beneficial owners, for both retail and institutional clients, must be obtained and Checked prior to onboarding and account opening to prevent money laundering, fraud and terrorist financing.
Ongoing monitoring: Post onboarding, periodic review of account holders is required to identify and terminate the relationship with high-risk individuals, fictitious business entities and corporate entities with subsidiaries or associate companies operating in countries placed on sanctions lists.
These tasks are very time-consuming. Processing the variety and volume of documentation is a massive challenge, and despite spending an average of $150 million yearly on KYC operations, many financial institutions still struggle with inefficient and ineffective delivery centers.
When silos arise because of disjointed sources of KYC document tracking, significant challenges emerge. Silos can lead to departmental autonomy, operational inefficiencies and missed opportunities. As a result, regulatory risks emerge, as gaps in onboarding capabilities can have severe implications, ranging from dissatisfied customers to regulatory violations.
The technological landscape
In the digital transformation era, a key challenge for enterprises, particularly in financial institutions, is scaling digital solutions beyond initial pilot projects. The Boston Consulting Group highlights that 70% of companies fail to extend their digital innovations beyond the pilot phase. This results in operations remaining siloed and limiting the potential for enterprise-wide transformation. This issue is acutely felt in KYC processes, where legacy systems often impede seamless data integration and interoperability. Such fragmented technological infrastructures hinder efficient access and sharing of critical customer information across departments, leading to operational inefficiencies and redundancies. Overcoming these barriers requires a strategic approach encompassing financial investment, technical innovation and a commitment to organizational change.
Understanding the root causes
Recognizing the root causes and implications of these silos is the first step towards breaking them down. Different departments, such as compliance, risk management and customer service, often have their own KYC procedures, systems and technologies. At the same time, autonomy can offer each department flexibility, the lack of integration and flow of information results in a duplication of efforts, delays in decision-making, fragmented KYC data and even departmental territorialism.
But departmental autonomy isn’t the only issue. Piecemeal approaches with legacy systems, overlooking human factors and misjudging the need for modern systems, results in a complex mix of outdated and new systems. The persistence of legacy systems, often due to high replacement costs and risks, hinders digital transformation’s value delivery by weaving a tapestry of complexities across domains as new systems struggle to keep pace with business evolution. All of these factors, combined with notably stringent KYC regulations that must be considered, make disruption and inefficiency inevitable.
The consequences
Siloed KYC operations in financial institutions often lead to significant operational inefficiencies and increased regulatory risks. When departments like compliance and customer service handle KYC data separately, it results in redundant work, delays and increased costs. This disjointed approach hampers efficiency and poses severe risks in meeting regulatory standards.
Moreover, the lack of a centralized document management system in siloed operations substantially threatens data security. Critical documents scattered across departments increase the risk of unauthorized access and data theft, especially when outdated systems lack robust defences. This fragmented data handling also complicates compliance with regulatory requirements, leading to potential penalties and reputational damage. Ensuring up-to-date and consistent customer profiles becomes challenging, increasing the likelihood of errors and inconsistencies in compliance procedures.
Breaking down silos in KYC: A platform-based approach
On the surface, risk management and technological innovation can seem like an incompatible match. But when you assess the challenges of KYC processes, embracing the digital mindset is the safest route to breaking down silos.
For example, a leading global bank with a growing load of 25 million KYC documents sought to Excellerate its KYC processing to reduce manual data extraction and validation efforts while ensuring robust regulatory compliance. The bank turned to a single platform-based model, which integrated seamlessly with the client KYC application, helping establish a data pipeline that included supervised and unsupervised learning capabilities for document discovery. As a result, they reduced costs and efficiency while increasing regulatory compliance by enabling complete visibility through a single platform.
For enterprises to successfully overcome the challenges of siloed KYC operations, there is a pressing need for an AI-powered platform that seamlessly brings together AI capabilities, enabling transformative change. This approach is not just about integrating technology; it’s about reimagining the entire KYC process through innovative solutions:
Reimagine experiences through single pane of glass: Consolidate all essential data into a unified view, enabling risk analysts to access information efficiently without toggling between disparate systems and applications.
Reimagine document processing through document AI: Utilize document AI to automate the extraction and processing of information from diverse documents, transforming raw data into valuable insights for decision-making.
Reimagine actionable information through single source-of-truth across multiple data sources: Aggregate and harmonize data from varied internal and external sources, providing a consolidated and reliable basis for information verification, independent of individual analyst expertise.
Reimagine decision-making through co-pilots: Enhance decision-making with AI co-pilots that leverage generative AI technologies to contextualize and summarize key policies and procedural manuals.
Reimagine journey through transformation blueprint: Shift from labor-intensive, manual processes to a streamlined, system-driven approach, reserving expert intervention for exceptional situations only.
In conclusion, integrating AI-powered platforms in KYC processes marks a significant advancement in the financial sector. By revolutionizing every facet of KYC operations, from document processing to decision-making, these platforms tackle the challenges of siloed operations and pave the way for a more efficient, secure and customer-focused future. Financial institutions adopting this innovative approach are setting new benchmarks in compliance, efficiency and customer engagement. This transformative journey transcends mere compliance, fostering a culture of innovation and excellence in the banking and financial services industry.
Unlock your enterprise’s full potential — embrace the Platform Shift with EdgeVerve
N Shashidhar is VP & Global Platform Head, Edge Platforms at EdgeVerve. Connect on LinkedIn.
Sponsored articles are content produced by a company that is either paying for the post or has a business relationship with VentureBeat, and they’re always clearly marked. For more information, contact sales@venturebeat.com.Fri, 22 Dec 2023 08:50:00 -0600N Shashidhar, EdgeVerveen-UStext/htmlhttps://venturebeat.com/automation/financial-institutions-are-now-using-ai-to-unify-siloed-kyc-processes-to-improve-both-compliance-and-customer-satisfaction/What’s next for AI regulation in 2024?
MIT Technology Review’s What’s Next series looks across industries, trends, and technologies to deliver you a first look at the future. You can read the rest of our series here.
In 2023, AI policy and regulation went from a niche, nerdy Topic to front-page news. This is partly thanks to OpenAI’s ChatGPT, which helped AI go mainstream, but which also exposed people to how AI systems work—and don’t work. It has been a monumental year for policy: we saw the first sweeping AI law agreed upon in the European Union, Senate hearings and executive orders in the US, and specific rules in China for things like recommender algorithms.
If 2023 was the year lawmakers agreed on a vision, 2024 will be the year policies start to morph into concrete action. Here’s what to expect.
The United States
AI really entered the political conversation in the US in 2023. But it wasn’t just debate. There was also action, culminating in President Biden’s executive order on AI at the end of October—a sprawling directive calling for more transparency and new standards.
Through this activity, a US flavor of AI policy began to emerge: one that’s friendly to the AI industry, with an emphasis on best practices, a reliance on different agencies to craft their own rules, and a nuanced approach of regulating each sector of the economy differently.
Next year will build on the momentum of 2023, and many items detailed in Biden’s executive order will be enacted. We’ll also be hearing a lot about the new US AI Safety Institute, which will be responsible for executing most of the policies called for in the order.
From a congressional standpoint, it's not clear what exactly will happen. Senate Majority Leader Chuck Schumer recently signaled that new laws may be coming in addition to the executive order. There are already several legislative proposals in play that touch various aspects of AI, such as transparency, deepfakes, and platform accountability. But it’s not clear which, if any, of these already proposed bills will gain traction next year.
What we can expect, though, is an approach that grades types and uses of AI by how much risk they pose—a framework similar to the EU’s AI Act. The National Institute of Standards and Technology has already proposed such a framework that each sector and agency will now have to put into practice, says Chris Meserole, executive director of the Frontier Model Forum, an industry lobbying body.
Another thing is clear: the US presidential election in 2024 will color much of the discussion on AI regulation. As we see in generative AI’s impact on social media platforms and misinformation, we can expect the debate around how we prevent harms from this technology to be shaped by what happens during election season.
Europe
The European Union has just agreed on the AI Act, the world’s first sweeping AI law.
After intense technical tinkering and official approval by European countries and the EU Parliament in the first half of 2024, the AI Act will kick in fairly quickly. In the most optimistic scenario, bans on certain AI uses could apply as soon as the end of the year.
This all means 2024 will be a busy year for the AI sector as it prepares to comply with the new rules. Although most AI applications will get a free pass from the AI Act, companies developing foundation models and applications that are considered to pose a “high risk” to fundamental rights, such as those meant to be used in sectors like education, health care, and policing, will have to meet new EU standards. In Europe, the police will not be allowed to use the technology in public places, unless they get court approval first for specific purposes such as fighting terrorism, preventing human trafficking, or finding a missing person.
Other AI uses will be entirely banned in the EU, such as creating facial recognition databases like Clearview AI’s or using emotion recognition technology at work or in schools. The AI Act will require companies to be more transparent about how they develop their models, and it will make them, and organizations using high-risk AI systems, more accountable for any harms that result.
Companies developing foundation models—the models upon which other AI products, such as GPT-4, are based—will have to comply with the law within one year of the time it enters into force. Other tech companies have two years to implement the rules.
To meet the new requirements, AI companies will have to be more thoughtful about how they build their systems, and document their work more rigorously so it can be audited. The law will require companies to be more transparent about how their models have been trained and will ensure that AI systems deemed high-risk are trained and tested with sufficiently representative data sets in order to minimize biases, for example.
The EU believes that the most powerful AI models, such as OpenAI’s GPT-4 and Google’s Gemini, could pose a “systemic” risk to citizens and thus need additional work to meet EU standards. Companies must take steps to assess and mitigate risks and ensure that the systems are secure, and they will be required to report serious incidents and share details on their energy consumption. It will be up to companies to assess whether their models are powerful enough to fall into this category.
Open-source AI companies are exempted from most of the AI Act’s transparency requirements, unless they are developing models as computing-intensive as GPT-4. Not complying with rules could lead to steep fines or cause their products to be blocked from the EU.
The EU is also working on another bill, called the AI Liability Directive, which will ensure that people who have been harmed by the technology can get financial compensation. Negotiations for that are still ongoing and will likely pick up this year.
Some other countries are taking a more hands-off approach. For example, the UK, home of Google DeepMind, has said it does not intend to regulate AI in the short term. However, any company outside the EU, the world’s second-largest economy, will still have to comply with the AI Act if it wants to do business in the trading bloc.
Columbia University law professor Anu Bradford has called this the “Brussels effect”—by being the first to regulate, the EU is able to set the de facto global standard, shaping the way the world does business and develops technology. The EU successfully achieved this with its strict data protection regime, the GDPR, which has been copied everywhere from California to India. It hopes to repeat the trick when it comes to AI.
China
So far, AI regulation in China has been deeply fragmented and piecemeal. Rather than regulating AI as a whole, the country has released individual pieces of legislation whenever a new AI product becomes prominent. That’s why China has one set of rules for algorithmic recommendation services (TikTok-like apps and search engines), another for deepfakes, and yet another for generative AI.
The strength of this approach is it allows Beijing to quickly react to risks emerging from the advances in technology—both for the users and for the government. But the problem is it prevents a more long-term and panoramic perspective from developing.
That could change next year. In June 2023, China’s state council, the top governing body, announced that “an artificial intelligence law” is on its legislative agenda. This law would cover everything—like the AI Act for Europe. Because of its ambitious scope, it’s hard to say how long the legislative process will take. We might see a first draft in 2024, but it might take longer. In the interim, it won’t be surprising if Chinese internet regulators introduce new rules to deal with popular new AI tools or types of content that emerge next year.
So far, very little information about it has been released, but one document could help us predict the new law: scholars from the Chinese Academy of Social Sciences, a state-owned research institute, released an “expert suggestion” version of the Chinese AI law in August. This document proposes a “national AI office” to oversee the development of AI in China, demands a yearly independent “social responsibility report” on foundation models, and sets up a “negative list” of AI areas with higher risks, which companies can’t even research without government approval.
Currently, Chinese AI companies are already subject to plenty of regulations. In fact, any foundation model needs to be registered with the government before it can be released to the Chinese public (as of the end of 2023, 22 companies have registered their AI models).
This means that AI in China is no longer a Wild West environment. But exactly how these regulations will be enforced remains uncertain. In the coming year, generative-AI companies will have to try to figure out the compliance reality, especially around safety reviews and IP infringement.
At the same time, since foreign AI companies haven’t received any approval to release their products in China (and likely won’t in the future), the resulting domestic commercial environment protects Chinese companies. It may help them gain an edge against Western AI companies, but it may also stifle competition and reinforcing China’s control of online speech.
The rest of the world
We're likely to see more AI regulations introduced in other parts of the world throughout the next year. One region to watch will be Africa. The African Union is likely to release an AI strategy for the continent early in 2024, meant to establish policies that individual countries can replicate to compete in AI and protect African consumers from Western tech companies, says Melody Musoni, a policy officer at the European Centre for Development Policy Management.
Some countries, like Rwanda, Nigeria, and South Africa, have already drafted national AI strategies and are working to develop education programs, computing power, and industry-friendly policies to support AI companies. Global bodies like the UN, OECD, G20, and regional alliances have started to create working groups, advisory boards, principles, standards, and statements about AI. Groups like the OECD may prove useful in creating regulatory consistency across different regions, which could ease the burden of compliance for AI companies.
Geopolitically, we’re likely to see growing differences between how democratic and authoritarian countries foster—and weaponize—their AI industries. It will be interesting to see to what extent AI companies prioritize global expansion or domestic specialization in 2024. They might have to make some tough decisions.
Thu, 04 Jan 2024 20:00:00 -0600entext/htmlhttps://www.technologyreview.com/2024/01/05/1086203/whats-next-ai-regulation-2024/Metro Bank freezes bid for BoE regulatory sign-off on risk models
Unlock the Editor’s Digest for free
Roula Khalaf, Editor of the FT, selects her favourite stories in this weekly newsletter.
Metro Bank has suspended its bid to secure regulatory sign-off on risk models that it previously said would turbocharge profitability.
The UK challenger bank has quietly shelved work on its attempt to persuade the Bank of England to allow Metro to use its own internal calculations to model for risk, according to people familiar with the situation. Some added that the project would probably be abandoned as the possible benefits waned.
Metro’s attempt to use internal models became headline news in October when fears about delays to the initiative triggered a sharp fall in the bank’s share price, which was only stabilised by an urgent £925mn funding deal.
At the time, Metro would not say whether it was continuing with its five-year-old campaign to move to sophisticated models that would cut the capital charges for its mortgages. It currently uses models set by global regulators that are generally viewed to be more expensive for banks as they tend to be required to hold more equity.
Metro would make big gains if the BoE’s Prudential Regulation Authority allowed the lender to follow its larger rivals in using its own models to prove that their mortgage loans were less risky than the “standardised” risks implied by frameworks set by the Basel Committee on Banking Supervision.
But supervisors at the PRA have been sceptical about whether newer banks have enough data to predict losses on their loans, leading watchdogs to order banks to be more conservative if they do not have enough of their own data to build robust models.
“The margins of conservatism that have been imposed on the bank are so high that it is completely illogical to move from the standardised approach to the IRB/AIRB (mdoels) approach and a waste of time,” said one person familiar with Metro’s project.
He added that the UK challenger bank had recently cut key resources to the project, as part of a wider effort to slash 20 per cent of its staff, and that it was very unlikely it would be in a position to meet the timetable agreed with regulators for the project. This includes a mid-January start date for a “self assessment” of the governance around Metro’s models.
That would then affect the timing of the bank’s bid to use internal models for other parts of the business — including commercial lending, where it had aimed to submit an application in 2025.
The challenger bank’s chief risk officer and her team remain in their positions.
“As you would expect, the board regularly reviews the merits of the [internal model] application and its potential/expected benefits. The application is still progressing and no decision has yet been made by the board,” a Metro spokesperson said.
Metro would not clarify what “progressing” involved.
The board could still decide to proceed with the application, according to a person familiar with the bank’s position.
The PRA declined to comment.
The news comes weeks after Metro announced job cuts and a review of the seven-days-a-week opening policy that differentiated it from legacy high street banks when it launched in 2010. Metro hopes that the measures, along with other efforts around automation and efficiency, will shave £50mn from its annual cost base.
Tue, 12 Dec 2023 10:00:00 -0600en-GBtext/htmlhttps://www.ft.com/content/9c66330f-1318-47cc-b271-b2beda7db091